ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
7330 Ocean Terrace
Miami Beach, FL   33141
(305) 864-2030     FAX (305) 864-0097

NOTICE OF SPECIAL MEMBERS MEETING

May 23, 2017
TO ALL MEMBERS:

On Tuesday, May 23, 2017, at 7:00 pm in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141, a Special Members Meeting of the Association will be held pursuant to Florida Statute 718.113(2)(a) (material alteration of common elements) to consider authorizing the association to install a Pool Lift at the Association’s pool.
 
AGENDA

I.Roll Call and Quorum Determination                                 

II.Proof of Notice of Meeting                                   

III.New Business – count proxies and conduct vote of unit owners present

IV.Adjournment                                  

Owners representing a majority of all voting interests in the Association (a “quorum”) must be present, in person or by proxy, at the meeting in order for business to be conducted.  It is therefore VERY IMPORTANT that you either attend or provide a proxy.

Please note the following information about PROXIES: 

A proxy is for the purpose of appointing another person to vote for you in the event that you might not be able to attend the meeting.  It must be signed by all owners of the unit, or the one among them that they designate on a voting certificate.  Every proxy is revocable at any time at the pleasure of the unit owner executing it.  If you appoint a proxy and later decide you will be able to attend the meeting in person, you may withdraw your proxy when you register at the meeting.  Again, please be sure to either attend the Special Meeting or submit a proxy.  Thank you for your assistance in conducting the business of your Association. 

BY THE BOARD OF DIRECTORS

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
TUESDAY, MAY 23th, 2017
IMMEDIATELY FOLLOWING
THE CHAIR LIFT VOTE MEETING

MULTI PURPOSE ROOM
   
 
AGENDA

1. CALL TO ORDER

2. ADOPTION OF AGENDA

3. APPROVAL OF THE MINUTES – 04.13.17

4. FINANCIAL REPORT – APRIL 2017

5. MANAGER’S REPORT

 

 6. NEW BUSINESS

a. Reopening of Pool Event

b. 4th of July Party

 

7.OPEN FLOOR TO UNIT OWNERS

8.ADJOURN

 

ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
ANNUAL MEETING AND ELECTION
AGENDA
April 27, 2017
         

  1.                 CALL TO ORDER BY PRESIDENT
  2.                 CERTIFICATION OF QUORUM
  3.                 PROOF OF NOTICE OF MEETING
  4.                 ANNOUNCMENT OF RE-ELECTED BOARD MEMBERS
  5.                 READING OF MINUTES, IF ANY
  6.                 GOOD AND WELFARE
  7.                  ADJOURNMENT

 

                                  ORGANIZATIONAL MEETING

          Immediately following the Annual Meeting, the new Board will hold its organizational meeting.

    1.        CALL TO ORDER
    2.        PROOF OF NOTICE OF MEETING
    3.        CERTIFICATION OF QUORUM
    4.        ELECTION OF OFFICERS BY THE BOARD OF DIRECTORS
    5.        GOOD & WELFARE
    6.        ADJOURNMENT

ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
SECOND NOTICE OF ANNUAL MEETING
AND NOTICE OF ORGANIZATIONAL MEETING OF BOARD OF DIRECTORS

Dear Unit Owners:

The Annual Meeting of the Association will be held for the purpose of such business as may be lawfully conducted on Thursday, April 27, 2017, at 7:30 p.m. in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141.  Pursuant to Section 718.112(2) (d), Florida Statutes an election is not required as only five (5) unit owners timely provided a Notice of Intent to Be a Candidate for the five (5) board seats.  The following unit owners will become members of the board effective upon adjournment of the annual meeting.

Michael Amend
Orlando L. Amorin
Jan Roelf Bult
Nicholas Mitchell
William Vitale

A quorum of unit owners must be present in person or by proxy in order to conduct the Annual Meeting. Therefore, if you do not plan to attend the Annual Meeting, a proxy is enclosed for the purpose of establishing a quorum.  The owner(s) of the unit or the designated voting member of the unit must sign the proxy. 

Instruction for Completing the Proxy

1.         Fill in your unit number.
2.         Fill in the name of your designated proxy holder, who must be in attendance at the meeting.
3.         The unit owner or the designated voting member must sign the proxy.
4.         Insert the proxy in the self-addressed envelope marked “PROXY RETURN ENVELOPE” and mail or hand-deliver it prior to the meeting.

Meeting of the Board of Directors

Following the Annual Meeting, the new Board of Directors will hold its Organizational Meeting
for the purpose of electing officers.

St. Tropez Ocean Condominium Association, Inc.

Dated: April 3rd, 2017.

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
THURSDAY, APRIL 13th, 2017
7:00 PM

MULTI PURPOSE ROOM
   
 
AGENDA

CALL TO ORDER

ADOPTION OF AGENDA

APPROVAL OF THE MINUTES – 03.14.17

FINANCIAL REPORT – FEB 2017

MANAGER’S REPORT

 OLD BUSINESS

  • Elevator cabs interior
  • Discussion of Rules and Regulations

NEW BUSINESS

  • Umbrella canopies and protectors. Color Selection and voting
  • Conference room décor finishing
  • ADA Pool lift approval
  • Energy saving proposals

OPEN FLOOR TO UNIT OWNERS

ADJOURN

 

ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
FIRST NOTICE OF ANNUAL MEETING AND ELECTION OF DIRECTORS

Dear Unit Owners:

Notice of Election: The Annual Meeting of the Association will be held for the purpose of electing Directors and such other business as may be lawfully conducted on Thursday, April 27, 2017, at 7:30 p.m. in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141.

Candidates:  Any eligible person who desires to become a candidate for election to the Board shall give written notice to the Association at the address provided herein no later than March 18, 2017. The enclosed Notice of Intent to Be a Candidate may be used for that purpose.  Notice, which shall be effective when received by the Association, may be accomplished by: (a) certified mail, return receipt requested, directed to the Association; (b) personal delivery to the Association; or (c) by regular U.S. mail, facsimile, overnight delivery, email, or other method of delivery to the Association.

The Association will issue a written receipt acknowledging receipt of the Notice of Intent to Be A Candidate to any person who timely submits written notice by personal delivery.  Candidates who timely submit a written notice by mail may wish to send the written notice by certified mail in order to obtain a written receipt.

Any candidate may supply a one page (one-sided)  information sheet which shall be no larger than 8 ½ inches by 11 inches, describing the candidate’s background, education, and qualifications as well as other factors deemed relevant by the candidate.  The information sheet will be provided to eligible voters with the Second Notice of Election and must be received by the Association not later than March 23, 2016.

The Notice of Intent to Become a Candidate and the information sheet are to be submitted to the Association at the following address:

St. Tropez Ocean Condominium Association, Inc.
7330 Ocean Terrace
Miami Beach, Florida 33141
or Fax: 305.864.0097
or by email to: sttropez@atlanticbb.net

 

 

Board of Directors
St. Tropez Ocean Condominium Association, Inc.

Dated:  February 13th, 2017.

 

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
TUESDAY, MARCH 14th, 2017
7:00 PM

MULTI PURPOSE ROOM
   
 
AGENDA

CALL TO ORDER

ADOPTION OF AGENDA

APPROVAL OF THE MINUTES – 01/26/17

FINANCIAL REPORT – JAN 2017

MANAGER’S REPORT

 OLD BUSINESS

 

  1. Discussion of the Design Committee’s recommendations
  2. Discussion of Rules and Regulations

 NEW BUSINESS

  1. Pool deck resurfacing estimates and voting
  2. Pool furniture estimates and voting
  3. Trash compactor estimates and voting
  4. FPL door replacement estimates and voting
  5. Elevator cabs interior

OPEN FLOOR TO UNIT OWNERS

ADJOURN

 

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
THURSDAY, JAN 26th, 2017
7:00 PM

MULTI PURPOSE ROOM
   
 
AGENDA

 

CALL TO ORDER

ADOPTION OF AGENDA

APPROVAL OF THE MINUTES – 12/08/16

 FINANCIAL REPORT – DEC 2016

MANAGER’S REPORT

 OLD BUSINESS

 

  1. Discussion of the Design Committee’s recommendations
  2. Discussion of Rules and Regulations

 NEW BUSINESS

  1. Status of the Trash Chute and Recycling system
  2. Discussion of the Pool Deck waterproofing project
  3. First Notice of Election Meeting to be sent in Feb
  4. Aromi Restaurant update

OPEN FLOOR TO UNIT OWNERS

ADJOURN

 

Dial in # 712-770-4010

Access Code 291-301

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
THURSDAY, DEC 8th, 2016

IMMEDIATELLY AFTER BUDGET MEETING

BUDGET MEETING WILL START AT 7:00 PM

MULTI PURPOSE ROOM
   
 
AGENDA

CALL TO ORDER

 ADOPTION OF AGENDA

APPROVAL OF THE MINUTES – 11/09/16

 FINANCIAL REPORT – OCT 2016

MANAGER’S REPORT

 OLD BUSINESS

 

  1. Discussion of Rules and Regulations
  2. Discussion of Commercial Leases

NEW BUSINESS

 

  1. Renewal of Line of Credit with City National Bank. Approval by the BOD
  2. MMI Contract renewal
  3. Board of Directors’ Secretary position

 

OPEN FLOOR TO UNIT OWNERS

ADJOURN

 

Dial in # 712-770-4010

Access Code 291-301

 

Thursday, Nov 17th, 2016


Dear Unit Owner:

NOTICE IS HEREBY GIVEN, pursuant to the applicable provisions of the Florida Statues, the Declaration of Condominium of St. Tropez Ocean Condominium Association, Inc. (The “Condominium”), and By-Laws and Articles of Incorporation of St. Tropez Ocean Condominium Association, Inc., (the “Association”), that a meeting of the Board of Directors will be held in the Multi-Use Room (1st floor) of the Condominium located at 7330 Ocean Terrace, Miami Beach, FL 33141 on Thursday Dec 8th, 2016 at 7:00 P.M. In this meeting the Board of Directors will review and approve the Budget for the calendar year 2017. The proposed Budget includes all operating expenses and reserves accounts.

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING
Thursday – Dec 8th, 2016
 MULTI-PURPOSE ROOM – 7:00 P.M.

AGENDA

CALL TO ORDER
ESTABLISH QUORUM
 APPROVE THE BUDGET FOR THE CALENDAR YEAR 2017
ADJOURNMENT

 

By order of the
Board of Directors
St. Tropez Ocean Condominium Association, Inc.

 

By: Orlando Amorin, Treasurer

 

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
WEDNESDAY, NOV 9th, 2016

IMMEDIATELLY AFTER BUDGET COMMITTEE MEETING

BUDGET COMMITTEE MEETING WILL START AT 7:00 PM

MULTI PURPOSE ROOM
   
 
AGENDA

CALL TO ORDER

ADOPTION OF AGENDA

APPROVAL OF THE MINUTES – Aug 30, 2016

FINANCIAL REPORT – Sept 2016

MANAGER REPORT

 

OLD BUSINESS

  • 2016 pending Projects update:
  • Security Camera System
  • Entrance Refurbishment
  • Discussion of roof-top lights

 

NEW BUSINESS

  • Committee Reports
  • Vote on replacement windows
  • Vote to send the 2017 proposed Budget to unit owners on November 22, 20016
  • Setting December 10, 2016 as the date for the for the Holiday Party
  • Scheduling the next BOD Meeting on Dec 8, 2016 to approve 2017 proposed Budget

 

OPEN FLOOR TO UNIT OWNERS

 

ADJOURN

 

Dial in # 712-770-4010

Access Code 291-301

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
TUESDAY, AUG 30, 2016
7:00 PM

MULTI PURPOSE ROOM
   
AGENDA

 

  • CALL TO ORDER

 

  • ADOPTION OF AGENDA
  • APPROVAL OF THE MINUTES – June 30, 2016

 

  • FINANCIAL REPORT – July 2016
  • MANAGER REPORT

 

  • OLD BUSINESS

 

  • 2016 pending Projects update: Discussion and possible voting:
  • Security Camera System upgrade
  • Entrance Refurbishment

 

  • NEW BUSINESS
  • Liability Insurance
  • Detox Center
  • Roof Top Lighting

 

  • OPEN FLOOR TO UNIT OWNERS
  • SCHEDULE NEXT MEETING

 

  • ADJOURN

 

Dial in # 712-770-4010

Access Code 291-301

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING
THURSDAY, JUNE 30, 2016
7:30 PM

MULTI PURPOSE ROOM
   
AGENDA

 

CALL TO ORDER

 

ADOPTION OF AGENDA

APPROVAL OF THE MINUTES – April 4th, 2016, May 2nd, 2016, May 6th, 2016

FINANCIAL REPORT – May 2016

MANAGER REPORT

 

 OLD BUSINESS

 

  1. Ocean Terrace Development update
  2. 2016 pending Projects update: Discussion and possible voting: Tile to be used for two planters in front of the building and Security System upgrade.
  3. Restaurant violations update
  4. IT Centricity Lease Agreement (Roof Top Antenna) status
  5. Mail Room TV

 

NEW BUSINESS

 

  1. Protocols between association members and BOD/Management.
  2. Unit owners’ compliance with liability insurance requirement.
  3. Establish Committees: Rules & Regulations, Events, and Beautification.
  4. Better communication methods for BOD meetings (emails, website, newsletter).
  5. Discussion of “Residents’ Right to Know” initiative.
  6. BBQ on Friday, July 1st, 2016 from 6:30 to 8:30 PM in the Pool Deck

 

OPEN FLOOR TO UNIT OWNERS

 

SCHEDULE NEXT MEETING

 

ADJOURN

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
BOARD OF DIRECTORS EMERGENCY MEETING 

MULTI PURPOSE ROOM
FRIDAY MAY 6th, 2016
AT 7:00 PM

AGENDA

 

 CALL TO ORDER

ADOPTION OF AGENDA

 UNFINISHED BUSINESS:

 

Discuss the latest developments in our negotiations with Sandor Scher

 

OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

SCHEDULE NEXT MEETING

 ADJOURN

 

 

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING

MONDAY, MAY 2nd, 2016

7:30 PM
MULTI PURPOSE ROOM
   
AGENDA

CALL TO ORDER

 ADOPTION OF AGENDA

 NEW BUSINESS

 

Ocean Terrace Development update

 

SCHEDULE NEXT MEETING

 ADJOURN

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
EMERGENCY BOARD OF DIRECTORS MEETING
FRIDAY, MAY 31, 2013 AT 11:00 AM.
MULTI PURPOSE ROOM

   

AGENDA

  1. CALL TO ORDER
  2. FRONT DESK SOFTWARE
  3. ADJOURN

 

 

ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
BOARD OF DIRECTORS MEETING

WEDNESDAY, MAY 8, 2013

MULTI PURPOSE ROOM
7:00 PM
   
AGENDA

 

  • CALL TO ORDER
  • ADOPTION OF AGENDA

 

  • APPROVAL OF THE MINUTES – March 27th, April 17th, April 30th, 2013

 

  • UNFINISHED BUSINESS:
  • Awnings installation – update
  • Concrete Repairs in the upper level garage (Pool Holding tank) - update
  • Legal Update (Foreclosures/Developer Litigation)

 

  • NEW BUSINESS:
  • CU5 letter
  • Concierge uniform
  • Short term rental violation
  • Parking spaces all levels
  • Board members certification and duties
  • Internet for Building
  • BBQ Security Deposit
  • Mechanical update
  • Communication with the staff
  • Building sign
  • Lights underneath the awnings

 

  • COMMITTEES:

 

  • Rules & Regulations
  • Building & Grounds
  • Budget

 

7.   OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS             

  • SCHEDULE NEXT MEETING

 

  • ADJOURN

ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
ANNUAL MEETING AND ELECTION
AGENDA
April 30, 2013
7:30 PM

         

  1.                  CALL TO ORDER BY PRESIDENT
  2.                  CERTIFICATION OF QUORUM
  3.                  APPOINTMENT OF INSPECTORS OF ELECTION
  4.                  ELECTION OF DIRECTORS
  5.                  PROOF OF NOTICE OF MEETING
  6.                  READING OF MINUTES, IF ANY
  7.                  GOOD & WELFARE
  8.                  ADJOURNMENT

 

ORGANIZATIONAL MEETING

          Immediately following the Annual Meeting, the new Board will hold its organizational meeting.

      •       CALL TO ORDER
      •       PROOF OF NOTICE OF MEETING
      •       CERTIFICATION OF QUORUM
      •       ELECTION OF OFFICERS BY THE BOARD OF DIRECTORS
      •       GOOD & WELFARE
      •       ADJOURNMENT

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
      BOARD OF DIRECTORS MEETING

      WEDNESDAY, APRIL 17, 2013

      MULTI PURPOSE ROOM
      6:30 PM
         
      AGENDA

       

      1. CALL TO ORDER
      1. ADOPTION OF AGENDA

       

      1. APPROVAL OF THE MINUTES – March 27th, 2013

       

      1. UNFINISHED BUSINESS:
      1. New awnings and frame installation – update & funding
      2. Concrete Repairs in the upper level garage - update 
      3. Legal Update
      4. Need to Replace Leaking Fire sprinkler pipe located on third level garage
      5. Pending Fire sprinkler system deficiencies to be completed
      6. Approval of Unit 501 storage
      7. Approval of CU2 lease agreement

       

      1. NEW BUSINESS:
      1. Escrow account update

       

      1. OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

       

      1. SCHEDULE NEXT MEETING
      1. ADJOURN

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
      BOARD OF DIRECTORS MEETING

      WEDNESDAY, MARCH 27th, 2013

      IMMEDIATELY FOLLOWING THE EXECUTIVE BOARD MEETING

      MULTI PURPOSE ROOM
         
      AGENDA

       

      1. CALL TO ORDER
      1. ADOPTION OF AGENDA

       

      1. APPROVAL OF THE MINUTES – Jan 17, 2013, Feb 20, 2013
      1. FINANCIAL REPORT – FEB 2013

       

      1. MANAGER REPORT

       

      1. UNFINISHED BUSINESS:
      1. New awnings and frame installation – update & funding
      2. Concrete Repairs in the upper level garage - update 
      3. Legal Update
      4. LOC update. New contingency line of credit in the amount of $500,000.00.
      5. Audit update
      6. Gym

       

       

      1. OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
      1. SCHEDULE NEXT MEETING

       

      1. ADJOURN

       

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
      BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH ATTORNEY

       WEDNESDAY MARCH 27th, 2013
      AT 6:30 PM

      MULTI PURPOSE ROOM

      • PLEASE BE ADVISED THAT ON WEDNESDAY, MARCH 27th, 2013 AT 6:30 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

       

      AGENDA:

        • DEVELOPER LITIGATION UPDATE

       

       

      ST TROPEZ OCEAN CONDOMINIUM
      ASSOCIATION INC.

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

      BUILDING & GROUNDS MEETING

      WEDNESDAY, MARCH 6, 2013 AT 10:30 A.M.

      MULTI-USE ROOM

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
      BOARD OF DIRECTORS MEETING

      WEDNESDAY, FEB 20th, 2013

      6:30 PM

      MULTI PURPOSE ROOM
         
      AGENDA

       

      • CALL TO ORDER
      • ADOPTION OF AGENDA

       

      • APPROVAL OF THE MINUTES – Jan 17, 2013
      • FINANCIAL REPORT – DEC 2013

       

      • MANAGER REPORT

       

      • UNFINISHED BUSINESS:
      • New awnings and frame installation – update & funding
      • Concrete Repairs - update 
      • Legal Update
      • CU-5 Violation status
      • Lobby Art & upgrades
      • LOC with Popular Bank. SP2 update

       

      • NEW BUSINESS

       

        • Neighborhood update
        • Request from Unit 1002

       

      • COMMITTEES:
      • Rules & Regulations
      • Building & Grounds

       

      • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
      • SCHEDULE NEXT MEETING

       

      • ADJOURN

       

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
      BOARD OF DIRECTORS MEETING

      THURSDAY, JAN 17th, 2013

      7:00 PM

      MULTI PURPOSE ROOM
         
      AGENDA

       

      • CALL TO ORDER
      • ADOPTION OF AGENDA

       

      • APPROVAL OF THE MINUTES – Oct 11, 2012, Nov 6, 2012, Nov 14, 2012 Special Meeting and Regular meeting, Nov 28, 2012 Budget Meeting, Dec 10, 2012, Dec 17, 2012, and Dec 20, 2012

       

      • UNFINISHED BUSINESS:
      • New awnings and frame installation (Funding)
      • Concrete Repair and Painting of the Building – Update 
      • Legal Update -Foreclosures and Evictions
      • CU-5 Violation status
      • CU-1 new tenant approval

       

       

      • NEW BUSINESS
        • Rules & Regulations revision
        • Replacement of 7 non-operational/leaking PR valves with internal tamper switches
        • Add one drain to fourth garage
        • Lobby Art
        • Request from unit owner #1004 for late fee removal
        • FINANCIAL REPORT: NOV 12
        • Building and Grounds committee report
        • Request for Official Records of the Association

       

       

      • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

       

      • SCHEDULE NEXT MEETING
      • ADJOURN

       

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

      RULES & REGULATIONS COMMITTEE MEETING

      MEETING CHAIR PERSON: CAROL HOUSEN

      MONDAY, JAN 7, 2013 AT 20:00 PM

      MULTI-USE ROOM

       

         
                  AGENDA

      1. RULES & REGULATIONS REVIEW
      2. ADJOURNMENT

       

        

       

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
      BOARD OF DIRECTORS MEETING
      EMERGENCY MEETING

      THURSDAY, DEC 20th, 2012 AT 11:00 AM

      MULTI PURPOSE ROOM
         
      AGENDA

       

      • CALL TO ORDER
      • ADOPTION OF AGENDA

       

      • UNFINISHED BUSINESS:
      • CU5 VIOLATIONS

       

      • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

       

      • SCHEDULE NEXT MEETING
      • ADJOURN

       

      ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
      BOARD OF DIRECTORS MEETING

      MONDAY, DEC 17th, 2012 AT 2:00 PM

      MULTI PURPOSE ROOM
         
      AGENDA

       

      1. CALL TO ORDER
      1. ADOPTION OF AGENDA

       

       

      1. UNFINISHED BUSINESS:
      1. Sourceoutdoor Awning bid presentation

       

      1. OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

       

      1. SCHEDULE NEXT MEETING
        • ADJOURN

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

        Immediately following the meeting with Lawyers

        BOARD OF DIRECTORS MEETING

        MONDAY, DEC 10th, 2012

        MULTI PURPOSE ROOM
           
        AGENDA

         CALL TO ORDER

        ADOPTION OF AGENDA

         

        UNFINISHED BUSINESS:

        1. New Awning bids (Choose vendor)
        2. Outstanding invoices with Arias by Design
        3. Communication with Owners

         

        1. OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

         

        1. SCHEDULE NEXT MEETING
        1. ADJOURN

         

         

         

        Dear Unit Owner:

        NOTICE IS HEREBY GIVEN, pursuant to the applicable provisions of the Florida Statues, the Declaration of Condominium of St. Tropez Ocean Condominium Association, Inc. (The “Condominium”), and By-Laws and Articles of Incorporation of St. Tropez Ocean Condominium Association, Inc., (the “Association”), that a meeting of the Board of Directors will be held in the Multi-Use Room (1st floor) of the Condominium located at 7330 Ocean Terrace, Miami Beach, Fl 33141 on Wednesday Nov 28th, 2012 at 7:30 P.M. In this meeting the Board of Directors will review and approve the Budget for the calendar year 2013. The proposed Budget includes all operating expenses and reserves accounts.

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

        BOARD OF DIRECTORS MEETING
        Wednesday – Nov 28, 2012
         MULTI-PURPOSE ROOM – 7:30 P.M.

        AGENDA

        CALL TO ORDER
        ESTABLISH QUORUM
         APPROVE THE BUDGET FOR THE CALENDAR YEAR 2013
        ADJOURNMENT

         

        By order of the
        Board of Directors
        St. Tropez Ocean Condominium Association, Inc.

         

        By: __________________________
        Carol Housen, President

                                                                                     

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

        Immediately following the Special Meeting

        BOARD OF DIRECTORS MEETING

        WEDNESDAY, NOV 14th, 2012

        MULTI PURPOSE ROOM
           
        AGENDA

         

        • CALL TO ORDER
        • ADOPTION OF AGENDA

         

        • UNFINISHED BUSINESS:
        • Foreclosures & Evictions status
        • President Report
        • Construction Update
        • Gym upgrade update
        • New Awning (Choose vendor)
        • Tree replacement in front of the Building
        • Picnic area project update
        • Miami Management Contract

         

        • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

         

        • SCHEDULE NEXT MEETING
        • ADJOURN

         

         

        ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
        7330 Ocean Terrace
        Miami Beach, FL   33141
        (305) 864-2030     FAX (305) 864-0097
        iabrantes@miamimanagement.com

        NOTICE OF SPECIAL MEMBERS MEETING

        November 14th, 2012
        TO ALL MEMBERS:

        On Wednesday, November 14th at 7:00 pm in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141, a Special Members Meeting of the Association will be held pursuant to Florida Statute 718.113(2)(a) (material alteration of common elements) to consider authorizing the association to replace the existing green exterior awnings (Due to Hurricane Damage) with new black exterior awnings.
         
        AGENDA

        1. Roll Call and Quorum Determination                 
        2. Proof of Notice of Meeting                 
        3. New Business – count proxies and conduct vote of unit owners present
        4. Adjournment               
        5.  
        6. Owners representing a majority of all voting interests in the Association (a “quorum”) must be present, in person or by proxy, at the meeting in order for business to be conducted.  It is therefore VERY IMPORTANT that you either attend or provide a proxy.
        7.  
        8. Please note the following information about PROXIES:
        9.  
        10. A proxy is for the purpose of appointing another person to vote for you in the event that you might not be able to attend the meeting.  It must be signed by all owners of the unit, or the one among them that they designate on a voting certificate.  Every proxy is revocable at any time at the pleasure of the unit owner executing it.  If you appoint a proxy and later decide you will be able to attend the meeting in person, you may withdraw your proxy when you register at the meeting.  Again, please be sure to either attend the Special Meeting or submit a proxy.  Thank you for your assistance in conducting the business of your Association.
        11.  

        BY THE BOARD OF DIRECTORS

        Posted and mailed on: Oct 30, 2012

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
        BOARD OF DIRECTORS MEETING
        TUESDAY, NOV 6, 2012 AT 7:30 PM
        MULTI PURPOSE ROOM
           
        AGENDA

        • CALL TO ORDER

         

        • ADOPTION OF AGENDA

         

        • NEW BUSINESS
          • Approval of 2013 proposed Budget mailing to owners for final approval

         

        • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
        • SCHEDULE NEXT BOARD MEETING

         

        • ADJOURN

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
        BOARD OF DIRECTORS PRIVATE MEETING TO DISCUSS EMPLOYEES SALARY FOR 2013 PROPOSED BUDGET

         THURSDAY NOV 1st, 2012
        PRIVATE BOARD MEETING
        3:00 PM

        MULTI PURPOSE ROOM

         

        PLEASE BE ADVISED THAT ON THURSDAY, NOVEMBER 1st, 2012 THE BOARD WILL HOLD A PRIVATE MEETING TO DISCUSS EMPLOYEES SALARY FOR 2013 PROPOSED BUDGET

         

        ST TROPEZ OCEAN CONDOMINIUM
        ASSOCIATION INC.

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

        BUDGET COMMITTEE MEETING

        TUESDAY, OCTOBER 23, 2012 AT 6:30 P.M.
        MULTI-USE ROOM

           
                    AGENDA

        1. 2013 PROPOSED BUDGET 
        2. ADJOURNMENT

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
        BOARD OF DIRECTORS MEETING

         

        THURSDAY, OCTOBER 11th, 2012

        7:30 PM

        MULTI PURPOSE ROOM
           
        AGENDA

         CALL TO ORDER

        ADOPTION OF AGENDA

         APPROVAL OF MINUTES: SEPT 4th 2012

        FINANCIAL REPORT: AUG 2012

         MANAGER REPORT

        UNFINISHED BUSINESS:

         

          1. Concrete Repair and Painting of the Building – Update
          2. Legal Update – Foreclosures
          3. Evictions – Vote on Suspension of right of use of common elements 

        NEW BUSINESS:

         

        1. Cafeteria application for CU-1 and 2
        2. Gymnasium upgrade
        3. New awnings installation
        4. Board response to untrue allegations inquiry
        1. Committees:
          1. Rules & Regulations -
          2. Building & Grounds – Picnic Area and new Awnings
          3. Reserve Committee
          4. Budget Committee     

         

        1. OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

         

        1. SCHEDULE NEXT MEETING
        1. ADJOURN

         

        TUESDAY, SEPTEMBER 4th, 2012

        7:30 PM

        MULTI PURPOSE ROOM
           
        AGENDA

         

        • CALL TO ORDER
        • ADOPTION OF AGENDA

         

        • APPROVAL OF MINUTES: JUNE 28th AND JULY 16th, 2012
        • FINANCIAL REPORT: JULY 2012

         

        • MANAGER REPORT

         

        • UNFINISHED BUSINESS:

         

          • Concrete Repair and Painting of the Building – Update
          • Legal Update – Foreclosures & Evictions

         

        • NEW BUSINESS:
        • Committees:
          • Rules & Regulations
          • Building & Grounds
          • Construction Committee
          • Reserve Committee      

         

        • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

         

        • SCHEDULE NEXT MEETING
        • ADJOURN

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
        BOARD OF DIRECTORS MEETING

        MONDAY, JULY 16th, 2012

        6:30 PM

        MULTI PURPOSE ROOM
           
        AGENDA

         

        1. CALL TO ORDER
        1. ADOPTION OF AGENDA

         

        1. UNFINISHED BUSINESS:

         

          1. Concrete Repair and Painting of the Building – Update
          2. Foreclosure and Leasing update

         

         

        1. OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

         

        1. SCHEDULE NEXT MEETING
        1. ADJOURN

         

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
        BOARD OF DIRECTORS MEETING

        THURSDAY, JUNE 28th, 2012

        7:30 PM

        MULTI PURPOSE ROOM
           
        AGENDA

         

        1. CALL TO ORDER
        1. ADOPTION OF AGENDA

         

        1. APPROVAL OF MINUTES: APRIL 30th AND MAY 17th, 2012
        1. FINANCIAL REPORT: MAY 12, 2012

         

        1. MANAGER REPORT

         

        1. UNFINISHED BUSINESS:

         

          1. Concrete Repair and Painting of the Building – Update
          2. Legal Update

         

        1. NEW BUSINESS:
        1. Committees:
          1. Rules & Regulations
          2. Building & Grounds
          3. Construction Committee
          4. Reserve Committee – (Aggregating reserve items option)
        2. Increase reserves by 10%
        3. Addition of drains on 3rd floor garage

                           

         

        1. OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
        1. SCHEDULE NEXT MEETING

         

        1. ADJOURN

         

        ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION

        NOTICE OF SPECIAL ASSESSMENT MEETING

         

        The Board of Directors will hold a Special Meeting on Thursday, May 17, 2012 at 7:30 PM in the Multi-Use Room in the lobby for the following purpose:

        1. Explanation of Special Assessment to membership.
        2. Board of Director’s vote on a Special Assessment, copy enclosed.

         

        All owners are invited.

        ===============================================

        La junta directiva tendra una reunion especial el Jueves, Mayo 17, 2012 a las 7:30 PM para discutir lo siquiente:

        1. Explicacion de la Cuota Especial a los dueños.
        2. Votacion de la junta sobre una Cuota Especial, explicacion adjunta.

         

        Todos los dueños estan invitados a particiapar.

         

        Ivan Abrantes, CAM
        For the Board of Directors

         

        Posted and mailed on: May 2, 2012

         

         

        ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
        SECOND NOTICE OF ANNUAL MEETING

        Dear Unit Owners:

        The Annual Meeting of the Association will be held for the purpose of such business as may be lawfully conducted on Monday, April 30, 2012, at 7:00 p.m. in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141.  Pursuant to Section 718.112(2)(d), Florida Statutes an election is not required as only five (5) unit owners timely provided a Notice of Intent to Be a Candidate for the five (5) board seats.  These unit owners will become members of the board effective upon adjournment of the annual meeting.

        Carol Housen
        Orlando L. Amorin
        Jan Roelf Bult
        Patricia Santangelo
        David Zuckerman

        A quorum of unit owners must be present in person or by proxy in order to conduct the Annual Meeting. Therefore, if you do not plan to attend the Annual Meeting, a proxy is enclosed for the purpose of establishing a quorum.  The owner(s) of the unit or the designated voting member of the unit must sign the proxy. 

        Instruction for Completing the Proxy

        1.         Fill in your unit number.
        2.         Fill in the name of your designated proxy holder, who must be in attendance at the meeting.
        3.         The unit owner or the designated voting member must sign the proxy.
        4.         Insert the proxy in the self-addressed envelope marked “PROXY RETURN ENVELOPE” and mail or hand-deliver it prior to the meeting.

        St. Tropez Ocean Condominium Association, Inc.

        Dated: April 9th, 2012.

         

        ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
        ANNUAL MEETING OF UNIT OWNERS
        April 30, 2012

                 

        1.                  CALL TO ORDER BY PRESIDENT
        2.                  PROOF OF NOTICE OF MEETING
        3.                  CERTIFICATION OF QUORUM
        4.                  ANNOUNCEMENT OF NAMES OF NEW BOARD MEMBERS
        5.                  READING OF MINUTES, IF ANY
        6.                  GOOD & WELFARE
        7.                  ADJOURNMENT

         

        ORGANIZATIONAL MEETING AGENDA OF BOARD OF DIRECTORS

                  Immediately following the Annual Meeting, the new Board of Directors will hold its organizational meeting.

            •       CALL TO ORDER
            •       PROOF OF NOTICE OF MEETING
            •       CERTIFICATION OF QUORUM
            •       ELECTION OF OFFICERS BY THE BOARD OF DIRECTORS
            •       GOOD & WELFARE
            •       ADJOURNMENT

             

            PROXY FOR THE ANNUAL MEETING OF
            ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

            KNOW ALL PERSONS BY THESE PRESENTS:

            The undersigned, being either all of the owners of, or the person designated to vote by a valid Voting Certificate, of condominium unit No.            in St. Tropez Ocean Condominium Association, Inc. hereby constitute and appoint                                                             or the Secretary, or his/her designee, as my proxy with full powers of substitution to appear, represent, and cast votes only as I specifically instruct at the Annual Meeting of St. Tropez Ocean Condominium Association, Inc. to be held on Monday, April 30, 2012, at 7:00 p.m. in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141.

            Dated:_________________                                        Unit Owner:_______________________
                                                                                                Print Name:_______________________

            Dated:_________________                                        Unit Owner:_______________________
                                                                                                Print Name:_______________________
            ______________________________________________________________________________

             

            SUBSTITUTION OF PROXY

            This section is only to be filled in by the proxy holder if he/she is to appoint a substitute proxy holder.

            The undersigned, appointed as proxy above, does hereby designate                                      to substitute for me in the proxy set forth above.

            Dated:                                                                         _______________________________________
                                                                                    Proxy

            (In no event shall this proxy be valid for a period longer than 90 days after the date of the first meeting for which it was given).

             

            THIS PROXY MAY BE USED TO OBTAIN A QUORUM BUT MAY
                    NOT BE USED TO VOTE IN THE ANNUAL ELECTION OF DIRECTORS

                   USE THE PROXY ENVELOPE TO RETURN THE PROXY.

             

            ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
            BOARD OF DIRECTORS MEETING

            MONDAY, APRIL 16, 2012 at 7:30 PM

            MULTI PURPOSE ROOM
               
            AGENDA

             

            • CALL TO ORDER
            • ADOPTION OF AGENDA

             

            • APPROVAL OF MINUTES: APRIL 2 2012

             

            • UNFINISHED BUSINESS:
              • Concrete repair and Painting of the Building Funding

             

            • NEW BUSINESS:

             

            • Rules & Regulations

             

             

            • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

             

            • SCHEDULE NEXT MEETING
            • ADJOURN

             

             

            ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
            BOARD OF DIRECTORS MEETING

            MONDAY, APRIL 2, 2012 at 7:30 PM

            MULTI PURPOSE ROOM
               
            AGENDA

             

            • CALL TO ORDER
            • ADOPTION OF AGENDA

             

            • APPROVAL OF MINUTES: Feb 20th 2012

             

            • UNFINISHED BUSINESS:
              • Concrete repair and Painting of the Building Funding

             

            • NEW BUSINESS:

             

            • Set up a policy for the Umbrellas on the pool deck
            • Curtain Repair
            • Legal Fees

             

             

            • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
            • SCHEDULE NEXT MEETING

             

            • ADJOURN

             

            ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
            FIRST NOTICE OF ANNUAL MEETING AND ELECTION OF DIRECTORS

            Dear Unit Owners:

            Notice of Election: The Annual Meeting of the Association will be held for the purpose of electing Directors and such other business as may be lawfully conducted on Monday, April 30, 2012, at 7:00 p.m. in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141.

            Candidates:  Any eligible person who desires to become a candidate for election to the Board shall give written notice to the Association at the address provided herein no later than March 21, 2012. The enclosed Notice of Intent to Be a Candidate may be used for that purpose.  Notice, which shall be effective when received by the Association, may be accomplished by: (a) certified mail, return receipt requested, directed to the Association; (b) personal delivery to the Association; or (c) by regular U.S. mail, facsimile, overnight delivery, telegram, or other method of delivery to the Association.

            The Association will issue a written receipt acknowledging receipt of the Notice of Intent to Be A Candidate to any person who timely submits written notice by personal delivery.  Candidates who timely submit a written notice by mail may wish to send the written notice by certified mail in order to obtain a written receipt.

            Any candidate may supply a one page (one-sided)  information sheet which shall be no larger than 8 ½ inches by 11 inches, describing the candidate’s background, education, and qualifications as well as other factors deemed relevant by the candidate.  The information sheet will be provided to eligible voters with the Second Notice of Election and must be received by the Association not later than March 26, 2012.

            The Notice of Intent to Become a Candidate and the information sheet are to be submitted to the Association at the following address:

            St. Tropez Ocean Condominium Association, Inc.
            7330 Ocean Terrace
            Miami Beach, Florida 33141
            Or Fax: 305.864.0097

             

             

            Board of Directors
            St. Tropez Ocean Condominium Association, Inc.

            Dated:  March 1, 2012.

             

            NOTICE OF INTENT TO BE A CANDIDATE FOR THE BOARD OF DIRECTORS
            OF ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

            This official form is to be used by a Candidate for election to become a Director of St. Tropez Ocean Condominium Association, Inc., at the Annual Meeting and Election to be held Monday, April 30, 2012, at 7:00 p.m. in the Multi-Purpose Room.  Complete the requested information below.
            _________________________________________________________________________________
            The undersigned candidate acknowledges having read the eligibility requirements for serving on the Association’s Board of Directors set forth below and by execution of this form represents that he or she is a Unit Owner (as required by the condominium documents) and is eligible to serve on the Board of Directors at the time of the deadline for submitting a notice of intent to run for the Board of Directors.

            I hereby place my name in nomination as a candidate for the Board of Directors. 
            Signature of candidate:
            ________________________________ Unit #_________________
            Print Name:______________________ Dated:_________________
            I (circle one) am/am not enclosing an Information Sheet about myself.  This Information Sheet can be no longer than 8 ½ inches by 11 inches.  I understand that I am responsible for the accuracy of the information contained in the Information Sheet.

                           THIS NOTICE MUST BE RETURNED TO THE ASSOCIATION
               NO LATER THAN March 21, 2012
                                 
            Effective July 1, 2011, Chapter 718, Florida Statutes, has been amended to provide as follows:

            (1) A person who has been suspended or removed by the Division of Florida Condominiums, Timeshares, and Mobile Homes of the Department of Business and Professional Regulation under Chapter 718, Florida Statutes, or who is more than ninety (90) days delinquent in the payment of any monetary obligation (fee, fine or regular or special assessment) due the Association is not eligible for board membership.

            (2) In a condominium association of more than 10 units or in a condominium association that does not include timeshare units or timeshare interests, co-owners of a unit may not serve as members of the board of directors at the same time unless they own more than one unit or unless there are not enough eligible candidates to fill the vacancies on the board at the time of the vacancy

            (3) A person who has been convicted of any felony in this state or in a United States District or Territorial Court, or who has been convicted of any offense in another jurisdiction which would be considered a felony if committed in this state, is not eligible for board membership unless such felon’s civil rights have been restored for at least 5 years as of the date such person seeks election to the board.

            Note:  Within 90 days after being elected or appointed to the board, each newly elected or appointed director shall certify in writing to the secretary of the association that he or she has read the association’s declaration of condominium, articles of incorporation, bylaws, and current written policies; that he or she will work to uphold such documents and policies to the best of his or her ability; and that he or she will faithfully discharge his or her fiduciary responsibility to the association’s members. In lieu of this written certification, the newly elected or appointed director may submit a certificate of satisfactory completion of the educational curriculum administered by a division-approved condominium education provider. A director who fails to timely file the written certification or educational certificate is suspended from service on the board until he or she complies with this requirement.

             

             

            ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
            BOARD OF DIRECTORS MEETING
            MONDAY, FEB 20, 2012 at 7:30 PM
            MULTI PURPOSE ROOM
               
            AGENDA

            • CALL TO ORDER

             

            • ADOPTION OF AGENDA
            • APPROVAL OF MINUTES: DEC 5th, NOV 8th , NOV 29th 2011

             

            • UNFINISHED BUSINESS:
              • Concrete repair and Painting of the Building (Choose Contractor) and Discuss funding

             

            • NEW BUSINESS:

             

              • 6” Supply pipe in the Northwest corner ground level garage need to be replaced.
              • Bed & Breakfast issue and Legal fees (Affidavit)
              • Reserve Study
              • Choose the Election Day in April
              • President Report

             

            • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

             

            • SCHEDULE NEXT BOARD MEETING
            • ADJOURN

             

             

            ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
            BOARD OF DIRECTORS MEETING
            THURSDAY, FEB 16, 2012 at 8:00 PM
            MULTI PURPOSE ROOM
               
            AGENDA

            PLEASE BE ADVISED THAT THIS MEETING HAS BEEN CANCELLED UNTIL FURTHER NOTICE.

             

            • CALL TO ORDER

             

            • ADOPTION OF AGENDA
            • APPROVAL OF MINUTES: DEC 5th, NOV 8th , NOV 29th 2011

              

            • COMMITTEE UPDATES:

             

              • Rules & Regulations
              • Building & Grounds: 1. Pool Furniture 2. Dividers on picnic area 3. Picnic area Umbrellas and tables. 4 Building Exterior Improvements
            • UNFINISHED BUSINESS:

             

              • Concrete repair and Painting of the Building (Choose Contractor) and Discuss funding

             

            • NEW BUSINESS:
              • Foreclosures update. Sales, Rentals and Short Term rentals.
              • 6” Supply pipe in the Northwest corner ground level garage need to be replaced.
              • Bed & Breakfast issue and Legal fees
              • Reserve Study

             

             

            • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
            • SCHEDULE NEXT BOARD MEETING

             

            • ADJOURN

            ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
            BOARD OF DIRECTORS MEETING
            THURSDAY, JAN 26, 2012 at 7:30 PM
            MULTI PURPOSE ROOM

             THIS MEETING WAS CANCELED   
            AGENDA

            • CALL TO ORDER

             

            • ADOPTION OF AGENDA
            • APPROVAL OF MINUTES: DEC 5th, NOV 8th , NOV 29th 2011

              

            • FINANCIAL REPORT: NOV 2011
            • MANAGER REPORT

             

            • COMMITTEE UPDATES:

             

              • Rules & Regulations
              • Building & Grounds: 1. Pool Furniture 2. Dividers on picnic area 3. Picnic area Umbrellas and tables. 4 Building Exterior Improvements
            • UNFINISHED BUSINESS:

             

              • Concrete repair and Painting of the Building (Choose Contractor) and Discuss funding

             

            • NEW BUSINESS:
              • Foreclosures update. Sales, Rentals and Short Term rentals.
              • 6” Supply pipe in the Northwest corner ground level garage need to be replaced.
              • Bed & Breakfast issue and Legal fees
              • Reserve Study

             

             

            • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
            • SCHEDULE NEXT BOARD MEETING

             

            • ADJOURN

             

            ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
            BOARD OF DIRECTORS MEETING
            MONDAY, DEC 5, 2011 AT 9:30 AM
            MULTI PURPOSE ROOM

               
            AGENDA

             

            • CALL TO ORDER
            • ADOPTION OF AGENDA

             

            •  VACANCY OF TREASURER’S POSITION
            • SWITCH OPERATING ACCOUNT TO NEW BANK

             

            • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

             

            • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

              Friday, November 11, 2011

              Dear Unit Owner:

              NOTICE IS HEREBY GIVEN, pursuant to the applicable provisions of the Florida Statues, the Declaration of Condominium of St. Tropez Ocean Condominium Association, Inc. (The “Condominium”), and By-Laws and Articles of Incorporation of St. Tropez Ocean Condominium Association, Inc., (the “Association”), that a meeting of the Board of Directors will be held in the Multi-Use Room (1st floor) of the Condominium located at 7330 Ocean Terrace, Miami Beach, Fl 33141 on Tuesday November 29th, 2011 at 7:00 p.m. In this meeting the Board of Directors will review and approve the Budget for the calendar year 2012. The proposed Budget includes all operating expenses and reserves accounts.

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

              BOARD OF DIRECTORS MEETING
              Tuesday – November 29th, 2011
               MULTI-USE ROOM – 7:00 P.M.

              AGENDA

               

              CALL TO ORDER
              ESTABLISH QUORUM
              REVIEW AND APPROVED THE BUDGET FOR THE CALENDAR YEAR 2012
              ADJOURNMENT

               

              By order of the
              Board of Directors
              St. Tropez Ocean Condominium Association, Inc.

               

              By: __________________________
              Mrs. Carol Housen, President

                                                                                            Enclosed Budget 2012

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              TUESDAY, NOV 8, 2011 AT 7:00 PM
              MULTI PURPOSE ROOM
                 
              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA
              •  VACANCY OF TREASURER’S POSITION

               

              • APPROVAL OF MINUTES: OCT 11 SPECIAL MEETING AND OCT 11 REGULAR MEETING  

               

              • Committee Updates
                • Budget Committee: Proposed 2012 Budget discussion
                • Rules & Regulations: 1. Handicap parking abuse. 2. Proper assignment of owners parking space
                • Building & Grounds: 1. Pool Furniture .2. Garage Resurfacing .3. Pool Deck resurfacing (color and design)
              • UNFINISHED BUSINESS:

               

              • Board review & approval of Hold Harmless agreement for employees working after hours
              • Foreclosures update. Sales, Rentals and Short Term rentals.
              • NEW BUSINESS
                • Holiday Patty

               

                

              • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

               

              • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

               

               

              ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
              7330 Ocean Terrace
              Miami Beach, FL   33141
              (305) 846-2030     FAX (305) 864-0097

              NOTICE OF SPECIAL MEMBERS MEETING

              Tuesday, October 11, 2011

              TO ALL MEMBERS:

              On Tuesday, October 11, 2011 at 7:00 pm in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141, a Special Members Meeting of the Association will be held pursuant to Florida Statute 718.113(2)(a) (material alteration of common elements) to consider authorizing the association to have two antennas installed on the common element roof of the condominium.  If the unit owners provide authorization, the association will enter into a license agreement with IT Centricity, LLC for installation of the antenna.  The association will receive monthly rent payments of $1,000.00 during the term of the license agreement.
               
              AGENDA

              1. Roll Call and Quorum Determination                 
              2. Proof of Notice of Meeting                 
              3. New Business – count proxies and conduct vote of unit owners present
              4. Adjournment               
              5.  
              6. Owners representing a majority of all voting interests in the Association (a “quorum”) must be present, in person or by proxy, at the meeting in order for business to be conducted.  It is therefore VERY IMPORTANT that you either attend or provide a proxy.
              7.  
              8. Please note the following information about PROXIES:
              9.  
              10. A proxy is for the purpose of appointing another person to vote for you in the event that you might not be able to attend the meeting.  It must be signed by all owners of the unit, or the one among them that they designate on a voting certificate.  Every proxy is revocable at any time at the pleasure of the unit owner executing it.  If you appoint a proxy and later decide you will be able to attend the meeting in person, you may withdraw your proxy when you register at the meeting.  Again, please be sure to either attend the Special Meeting or submit a proxy.  Thank you for your assistance in conducting the business of your Association. 

              BY THE BOARD OF DIRECTORS

               

              ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
              7330 Ocean Terrace
              Miami Beach, FL   33141
              (305) 846-2030     FAX (305) 864-0097

              LIMITED PROXY

              The undersigned owner(s) or designated voter of Unit No. _____ in St. Tropez Ocean Condominium Association, Inc., A Condominium, appoints [fill in the blank after (a) or (b)]

              (a)  ______________                           (a)   ________________, (an officer or director of the Association) or

              (b)  ________________, (write in the name of your proxy.)

              as my proxy holder*, to attend the Special Meeting of St. Tropez Ocean Condominium Association, Inc. to be held Tuesday, October 11, 2011 at 7:00 pm in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141.  The Proxy Holder named above has the authority to vote and act for me to the same extent that I would if personally present, with power of substitution, except that my proxy holder’s authority is limited as indicated below:

              LIMITED POWERS (FOR YOUR VOTE TO BE COUNTED ON THE FOLLOWING ISSUES(S), YOU MUST INDICATE YOUR PREFERENCE IN THE BLANK(S) PROVIDED BELOW).

              I SPECIFICALLY AUTHORIZE AND INSTRUCT MY PROXY HOLDER TO CAST MY VOTE IN REFERENCE TO THE FOLLOWING MATTER(S) AS INDICATED BELOW:

              1.         I am in favor of the recommendation of the Board of Directors to have two roof top antennas installed on the common area roof through a license agreement with It Centricity, LLC or another equipment provider in consideration for which the association will receive monthly rent payments.

                    Yes                No

               

              DATED: _______________ , 2011    _____________________________________________
                                                                          SIGNATURE(S) OF OWNER(S) OR DESIGNATED VOTER

              SUBSTITUTION OF PROXY HOLDER

              The undersigned, appointed as proxy above, does hereby designate _________________________ to substitute for me in the proxy set forth above.                                                 (print name)
                                                             
              DATED: ________________ , 2011          _______________________________________________
                                                                               Signature of Proxy Holder

              * Failure to fill in either (a) or (b), or failure to write in the name of the proxy, shall be deemed an appointment of the Secretary of the Association as your proxy holder.

              THIS PROXY IS REVOCABLE BY THE UNIT OWNER AND IS VALID ONLY FOR THE MEETING FOR WHICH IT IS GIVEN AND ANY LAWFUL ADJOURNMENT.  IN NO EVENT IS THE PROXY VALID FOR MORE THAN NINETY (90) DAYS FROM THE DATE OF THE ORIGINAL MEETING FOR WHICH IT WAS GIVEN.

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              TUESDAY, OCT 11, 2011 IMMEDIATELY FOLLOWING THE SPECIAL MEETING
              MULTI PURPOSE ROOM

              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA
              • APPROVAL OF MINUTES: AUGUST 23rd AND OCTOBER 1st  

               

               

              • FINANCIAL REPORT: AUG 2011

               

              • Committee Updates
                • Budget Committee
                • Rules & Regulations: Food and Eating only in the designated area
                • Building & Grounds: c1. Pool Furniture c2. Garage storage unit specifications c3. Dividers on picnic area c4. Garage Resurfacing c5. Pool Deck resurfacing (color and design)
              • UNFINISHED BUSINESS:

               

              • Board review & approval of Hold Harmless agreement for employees working after hours

               

              • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
              • SCHEDULE NEXT BOARD MEETING

               

              • ADJOURN

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              SATURDAY, OCT 1ST, 2011 AT 11:00 AM.
              MULTI PURPOSE ROOM
                 
              AGENDA

               

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA

               

              • NEW BUSINESS:
              • Concrete Restoration Engineer Report Second Opinion
              • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

               

              • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

               

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              TUESDAY, AUGUST 23, 2011 AT 6:30 PM.
              MULTI PURPOSE ROOM

              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA
              • APPROVAL OF MINUTES: AUGUST 1st

               

              • Financial Report:
                • July 2011
              • Committee Updates
                • Budget Committee

               

              • UNFINISHED BUSINESS:
              • Concrete Restoration project
              • Organize public meeting to vote on Antenna on the roof
              • Pool Furniture
              • NEW BUSINESS:
                • Employees working after hours in the capacity of contractor in the building during off duty hours
                • Communication/Opinions between board members about (non-) fiscal matters between board meetings.

               

              • OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS
              • SCHEDULE NEXT BOARD MEETING

               

              • ADJOURN

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              MONDAY, AUGUST 1st, 2011 AT 7:30 PM.
              MULTI PURPOSE ROOM
                 
              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA
              • APPROVAL OF MINUTES: May 5th, May 9th and June 1st

               

              • FINANCIAL REPORT
              • June 2011
              • MANAGER REPORT

               

              • COMMITTEE REPORTS
              • Building and Grounds
              • Rules and Regulations
              • Concrete Restoration
              • In-House Reserve Study
              • Budget FY12 committee
              • UNFINISHED BUSINESS:
              • Foreclosure & Liens: Updates (701,1801,2004,2404, and 2703)
              • Concrete Repairs and painting estimates
              • Garage Resurfacing
              • Pool Resurfacing
              • Pool Furniture
              • Other improvements to the building
              • Antenna Lease Agreement
              • Health Insurance for access management personnel
              • Handicap spots on the first floor

               

              • NEW BUSINESS
              • Cash flow situation
              • Request from Movie Producer
              • Employees working after hours in the capacity of contractor in the building during off duty hours.
              • City of Miami Beach Fire inspection report (BBQ and Owners using storage in common elements)
              • Schindler Elevator renewal for two more years (Remote Monitoring System)

               

              9.  OPEN FLOOR TO UNIT OWNERS ON AGENDA ITEMS

               

              • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

               

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
              BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY

               MONDAY AUGUST 1st, 2011
              AT 6:30 PM

              MULTI PURPOSE ROOM

              • PLEASE BE ADVISED THAT ON MONDAY, AUGUST 1st, 2011 AT 6:30 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

               

              AGENDA:

                • DEVELOPER LITIGATION UPDATE

               

               

              ST TROPEZ OCEAN CONDOMINIUM
              ASSOCIATION INC.

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              WEDNESDAY, JUNE 1ST, 2011 AT 7:45 PM.
              MULTI PURPOSE ROOM
              AGENDA 

                1. CALL TO ORDER
                2. ADOPTION OF AGENDA  
                3. UNFINISHED BUSINESS:
                  • Reserve Funds
                  • Foreclosures & Collections
                  • Improvements to pool deck area
                1. NEW BUSINESS:
                  • Atlantic Broadband Contract
                  • Antenna on roof
                  • Domestic Water Pump repairs
                1. OPEN FLOOR TO UNIT OWNERS

               

                1. SCHEDULE NEXT BOARD MEETING 

               

                1. ADJOURN

               

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
              BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY

              WEDNESDAY JUNE 1ST, 2011
              AT 7:00 PM

              MULTI PURPOSE ROOM

              • PLEASE BE ADVISED THAT ON WEDNESDAY, JUNE 1ST, 2011 AT 7:00 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

               

              AGENDA:

                • DEVELOPER LITIGATION UPDATE

               

               

              ST TROPEZ OCEAN CONDOMINIUM
              ASSOCIATION INC.

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              MONDAY, MAY 9, 2011 AT 7:00 PM.
              MULTI PURPOSE ROOM
              AGENDA 

                1. CALL TO ORDER
                2. ADOPTION OF AGENDA  
                1. UNFINISHED BUSINESS:
                  • Front Desk Protocol
                  • Lobby Appearance (Storage of Package)
                  • Latest Update of Rules and Regulations
                  • Financial Discussion on Budget and Cash Flow
                1. SCHEDULE NEXT BOARD MEETING 

               

                1. ADJOURN

               

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              THURSDAY, MAY 5, 2011 AT 7:00 PM.
              MULTI PURPOSE ROOM

                  \
              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA
              • APPROVAL OF OUTSTANDING MINUTES

               

              • FINANCIAL REPORT
              • Auditor Update
              • MARCH 2011
              • MANAGER REPORT

               

              • COMMITTEE REPORTS
              • Building and Grounds
              • Rules and Regulations
              • Concrete Restoration
              • In-House Reserve Study
              • Survey Committee
              • UNFINISHED BUSINESS:
              • Cleaning Service Comp
              • Foreclosure & Liens
              • Junior Maintenance
              • Concrete Repairs
              • Suspension of rights of delinquent unit owners (701,1801, 2004,2404, and 2703)

               

              • NEW BUSINESS
              • Replace and install new condenser coil 10 tons carrier unit in the roof
              • Fuel Cost for the Generator
              • New Uniform for employees
              • Front Desk protocol
              • Filming at the St. Tropez in October 2011

              9.  OPEN FLOOR TO UNIT OWNERS

               

              • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

               

              ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
              ANNUAL MEETING AND ELECTION

              AGENDA
              April 28, 2011


              1. CALL TO ORDER BY PRESIDENT
              2. CERTIFICATION OF QUORUM
              3. APPOINTMENT OF INSPECTORS OF ELECTION
              4. ELECTION OF DIRECTORS
              5. PROOF OF NOTICE OF MEETING
              6. READING OF MINUTES, IF ANY
              7. GOOD & WELFARE
              8. ADJOURNMENT


              ORGANIZATIONAL MEETING


              Immediately following the Annual Meeting, the new Board will hold its
              organizational meeting.


              1. CALL TO ORDER
              2. PROOF OF NOTICE OF MEETING
              3. CERTIFICATION OF QUORUM
              4. ELECTION OF OFFICERS BY THE BOARD OF DIRECTORS
              5. GOOD & WELFARE
              6. ADJOURNMENT

              Condominium Voting Material

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              MEETING WITH SPEC (SWAYSLAND PROFESSIONAL ENGINEERING CONSULTANTS, INC)
              TUESDAY, MARCH 8th, 2011 AT 6:00 PM.
              MULTI PURPOSE ROOM

               

              PLEASE BE ADVISED THAT ST. TROPEZ OCEAN CONDO ASSOCIATION WILL HOLD A MEETING WITH SPEC ENGINEERING CONSULTANTS ON TUESDAY, MARCH 8th, 11 AT 6:00 PM IN THE MULTI-USE ROOM TO REVIEW THE ENGINEER REPORT ON CONCRETE RESTORATION SPECIFICATIONS AND OTHER RECOMMENDATIONS MADE TO THE BUILDING  
               

               

              MANAGEMENT OFFICE

               

               

              ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
              FIRST NOTICE OF ANNUAL MEETING AND ELECTION OF DIRECTORS

              Dear Unit Owners:

              Notice of Election: The Annual Meeting of the Association will be held for the purpose of electing Directors and such other business as may be lawfully conducted on Thursday, April 28, 2011, at 7:00 p.m. in the Multi-Purpose Room of St. Tropez Ocean Condominium, 7330 Ocean Terrace, Miami Beach, Florida 33141.

              Candidates:  Any eligible person who desires to become a candidate for election to the Board shall give written notice to the Association at the address provided herein no later than March 19, 2011. The enclosed Notice of Intent to Be a Candidate may be used for that purpose.  Notice, which shall be effective when received by the Association, may be accomplished by: (a) certified mail, return receipt requested, directed to the Association; (b) personal delivery to the Association; or (c) by regular U.S. mail, facsimile, overnight delivery, telegram, or other method of delivery to the Association.

              The Association will issue a written receipt acknowledging receipt of the Notice of Intent to Be A Candidate to any person who timely submits written notice by personal delivery.  Candidates who timely submit a written notice by mail may wish to send the written notice by certified mail in order to obtain a written receipt.

              Any candidate may supply a one page (one-sided)  information sheet which shall be no larger than 8 ½ inches by 11 inches, describing the candidate’s background, education, and qualifications as well as other factors deemed relevant by the candidate.  The information sheet will be provided to eligible voters with the Second Notice of Election and must be received by the Association no later than March 24, 2011.

              The Notice of Intent to Become a Candidate and the information sheet are to be submitted to the Association at the following address:

              St. Tropez Ocean Condominium Association, Inc.
              7330 Ocean Terrace
              Miami Beach, Florida 33141
              Or Fax: 305.864.0097

               

              Board of Directors
              St. Tropez Ocean Condominium Association, Inc..

              Dated: February 23rd, 2011.

              NOTICE OF INTENT TO BE A CANDIDATE FOR THE BOARD OF DIRECTORS
              OF ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

              This official form is to be used by a Candidate for election to become a Director of St. Tropez Ocean Condominium Association, Inc., at the Annual Meeting and Election to be held Thursday, April 28, 2011, at 7:00 p.m. in the Multi-Purpose Room.  Complete the requested information below.
              _________________________________________________________________________________
              The undersigned candidate acknowledges having read the eligibility requirements for serving on the Association’s Board of Directors set forth below and by execution of this form represents that he or she is a Unit Owner (as required by the condominium documents) and is eligible to serve on the Board of Directors.

              I hereby place my name in nomination as a candidate for the Board of Directors. 
              Signature of candidate:
              ________________________________ Unit #_________________
              Print Name:______________________ Dated:_________________
              I (circle one) am/am not enclosing an Information Sheet about myself.  This Information Sheet can be no longer than 8 ½ inches by 11 inches.  I understand that I am responsible for the accuracy of the information contained in the Information Sheet.

                             THIS NOTICE MUST BE RETURNED TO THE ASSOCIATION
                 NO LATER THAN March 19, 2011
                                   
              Effective July 1, 2010, Chapter 718, Florida Statutes, has been amended to provide as follows:

              (1) A person who has been suspended or removed by the Division of Florida Condominiums, Timeshares, and Mobile Homes of the Department of Business and Professional Regulation under Chapter 718, Florida Statutes, or who is more than ninety (90) days delinquent in the payment of any monetary obligation (fee, fine or regular or special assessment) due the Association is not eligible for board membership.

              (2) In a condominium association of more than 10 units or in a condominium association that does not include timeshare units or timeshare interests, co-owners of a unit may not serve as members of the board of directors at the same time unless they own more than one unit or unless there are not enough eligible candidates to fill the vacancies on the board at the time of the vacancy

              (3) A person who has been convicted of any felony in this state or in a United States District or Territorial Court, or who has been convicted of any offense in another jurisdiction that would be considered a felony if committed in this state, is not eligible for board membership unless such felon’s civil rights have been restored for at least 5 years as of the date on which such person seeks election to the board.

              Note:  Within 90 days after being elected or appointed to the board, each newly elected or appointed director shall certify in writing to the secretary of the association that he or she has read the association’s declaration of condominium, articles of incorporation, bylaws, and current written policies; that he or she will work to uphold such documents and policies to the best of his or her ability; and that he or she will faithfully discharge his or her fiduciary responsibility to the association’s members. In lieu of this written certification, the newly elected or appointed director may submit a certificate of satisfactory completion of the educational curriculum administered by a division-approved condominium education provider. A director who fails to timely file the written certification or educational certificate is suspended from service on the board until he or she complies with this requirement.

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              TUESDAY, MARCH 1ST, 2011 AT 8:00 PM.
              MULTI PURPOSE ROOM

               

              Please be advised that the next Regular Board meeting has been scheduled for Tuesday, March 1st, 2011 at 8:00 P.M. in the Multi-Purpose in the Lobby. Agenda will be posted soon

               

              Management Office

                

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              SATURDAY, FEB 12, 2011 AT 10:00 AM.
              MULTI PURPOSE ROOM

               

              PLEASE BE ADVISED THAT THIS MEETING HAS BEEN CANCELLED.
              BUDGET MEETING ON SATURDAY, FEB 12, 2011 AT 10:00 AM

              MONTHLY MAINTENANCE FEES
              YOU WILL RECEIVE A NEW SET OF COUPONS FOR YOUR NEW ASSESSMENT FEE BEGINNING MARCH 2011 TO DEC 2011

              MANAGEMENT OFFICE

               

              Thursday, Jan 20, 2011

              Dear Unit Owner:

              NOTICE IS HEREBY GIVEN, pursuant to the applicable provisions of the Florida Statues, the Declaration of Condominium of St. Tropez Ocean Condominium Association, Inc. (The “Condominium”), and By-Laws and Articles of Incorporation of St. Tropez Ocean Condominium Association, Inc., (the “Association”), that a meeting of the Board of Directors will be held in the Multi-Use Room (1st floor) of the Condominium located at 7330 Ocean Terrace, Miami Beach, Fl 33141 on Saturday Feb 12, 2011 at 10:00 a.m. In this meeting the Board of Directors will review and approve the Budget for the calendar year 2011. The proposed Budget includes all operating expenses and reserves accounts.

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

              BOARD OF DIRECTORS MEETING
              Saturday – Feb 12, 2011
               MULTI-PURPOSE ROOM – 10:00 A.M.

              AGENDA

              CALL TO ORDER
              ESTABLISH QUORUM
               APPROVE THE BUDGET FOR THE CALENDAR YEAR 2011
              ADJOURNMENT

               

              By order of the
              Board of Directors
              St. Tropez Ocean Condominium Association, Inc.

               

              By: __________________________
              Carol Housen, President

                                                                                            Enclosed Proposed Budget 2011

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              TUESDAY, JAN 11, 2011 AT 8:00 PM.
              MULTI PURPOSE ROOM
                 
              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA
              • APPROVAL OF MINUTES OF PREVIOUS BOARD MEETINGS:
                • OCT 20
                • NOV 8
                • NOV 11
                • DEC 7

               

              • FINANCIAL REPORT
                • NOV 10

               

              • MANAGER REPORT
              • BUILDING AND GROUNDS UPDATE

               

              • UNFINISHED BUSINESS:

               

              • 2011 Budget Discussion and Vote
              • Replacing of the A/C unit in the trash room
              • New Utility Audit Contract
              • Foreclosure & Liens

               

              • NEW BUSINESS
              • Appointment of New Board Member
              • Roles of the Property Manager and Board Members
              • Late Fees

               

              • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

               

               

              Friday, November 19, 2010


              Dear Unit Owner:

              NOTICE IS HEREBY GIVEN, pursuant to the applicable provisions of the Florida Statues, the Declaration of Condominium of St. Tropez Ocean Condominium Association, Inc. (The “Condominium”), and By-Laws and Articles of Incorporation of St. Tropez Ocean Condominium Association, Inc., (the “Association”), that a meeting of the Board of Directors will be held in the Multi-Use Room (1st floor) of the Condominium located at 7330 Ocean Terrace, Miami Beach, Fl 33141 on Tuesday December 7th, 2010 at 7:30 p.m. In this meeting the Board of Directors will review and approve the Budget for the calendar year 2011. The proposed Budget includes all operating expenses and reserves accounts. For this year’s review, we provide the proposed BOD option and an alternative option (to be decided during this meeting) whether to eliminate our Flood Insurance.

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

              BOARD OF DIRECTORS MEETING
              Tuesday – December 7th, 2010
               MULTI-PURPOSE ROOM – 7:30 P.M.

              AGENDA

              CALL TO ORDER
              ESTABLISH QUORUM
              REVIEW AND APPROVED THE BUDGET FOR THE CALENDAR YEAR 2011
              ADJOURNMENT

               

              By order of the
              Board of Directors
              St. Tropez Ocean Condominium Association, Inc.

               

              By: __________________________
              Jan Roelf Bult, Treasurer

                                                                                           

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              THURSDAY, NOV 11, 2010
              IMMEDIATELY FOLLOWING THE PRIVATE EXECUTIVE MEETING
              MULTI PURPOSE ROOM
              AGENDA

                1. CALL TO ORDER  
                1. ADOPTION OF AGENDA  
                1. UNFINISHED BUSINESS:  
                  1. Discussion of Removal of Officers, Officers responsibilities and duties as Board members
                  2. Enforcement Process for BOD Eligibility Requirements
                  3. Board discussion about new account with Capital One. Banco Popular research
                  4. Review of 2011 proposed Budget  
                1. NEW BUSINESS:
                  1. Board discussion about Board members communication with unit owners in reference of Board matters without Board approval.
                  2. Legal advice from Attorney
                  3. New Utility Audit Comp
                  4. Unit 702 remodeling
                  5. Holiday Decoration and Brunch 
                1. Committee update:
                  1. Buildings and Grounds (building improvement survey)
                1. SCHEDULE NEXT BOARD MEETING
                1. ADJOURN

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              MONDAY, NOV 08, 2010 AT 6:30 PM.
              MULTI PURPOSE ROOM
                 
              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA

               

              • UNFINISHED BUSINESS:
              • Review of 2011 proposed Budget
              • Board discussion about new account with Capital One

               

              • NEW BUSINESS:

              a) Board discussion about Board members communication with unit owners in reference of Board matter without Board approval.
              b) Discussion of Removal of Officers, Officers responsibilities and duties as Board members

                  

              • SCHEDULE NEXT BOARD MEETING

               

              • ADJOURN

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              SPECIAL BOARD OF DIRECTORS MEETING
              WEDNESDAY, OCT 20, 2010 AT 6:30 PM.
              MULTI PURPOSE ROOM
                 
              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA

               

              • UNFINISHED BUSINESS:
                • Building repairs and unfinished project list
                • Review of 2011 Budget and Reserves/BOD discussion regarding concrete restoration and bldg painting to be inclusive with engineer report
                • Insurance Agent Review

                

              • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

               

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
              BOARD OF DIRECTORS MEETING
              THURSDAY, OCT 07, 2010 AT 8:00 PM.
              MULTI PURPOSE ROOM
                 
              AGENDA

              • CALL TO ORDER

               

              • ADOPTION OF AGENDA
              • APPROVAL OF MINUTES OF PREVIOUS BOARD MEETINGS:
                • AUG 3
                • SEPT 7

               

              • FINANCIAL REPORT
                • AUG 2010

               

              • MANAGER REPORT
              • President Report
              • STATUS REPORTS FOR COMMITTEES:
              • Building and Grounds- Chair Patricia Santangelo
              • Rules and Regulations  - Chair Carol Housen
              • In–house Reserve Study – Chair Gregory Thomas
              • Concrete Restoration – Chair Carol Housen
              • Budget Committee – Chair Gregory Thomas

               

              • UNFINISHED BUSINESS:
                • Management of Meeting Minutes (clarification of the Secretary’s responsibilities)
                • Final selection of Engineering firms (after the committee submits its recommendation)
                • Parliamentarian
                • Enforcement Process For BOD Eligibility Requirements
                • Rules and Regulations revisions and recommendations and vote
                • Building repairs and unfinished project list

               

              • NEW BUSINESS:
                • Review of 2011 Budget and Reserves/BOD discussion regarding concrete restoration and bldg painting to be inclusive with engineer report
                • Insurance Agent Review
                • Committees & Recommendations
                • Guidelines for Attorney Consultation Calls (discussion and decision on advice from attorneys)
                • Acquiring proposals for installing fob technology
                • Acquiring proposals for different landscape and inside plant vendors
                • Foreclosures & Liens

               

              • SCHEDULE NEXT BOARD MEETING
              • ADJOURN

               

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

              RESERVE COMMITTEE MEETING

              TUESDAY, OCTOBER 5, 2010 AT 8:00 P.M.
              MULTI-USE ROOM

                 
                          AGENDA

              1. RESERVES EVALUATION 
              2. ADJOURNMENT

               

                 

              ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

              BUDGET COMMITTEE MEETING

              TUESDAY, SEPTEMBER 28, 2010 AT 8:00 P.M.
              MULTI-USE ROOM

                 
                          AGENDA

              1. BUDGET COMMITTEE MEETING. REVIEW PROPOSED 2011 BUDGET.
              2. ADJOURNMENT

               

                

              CONCRETE RESTORATION COMMITTEE MEETING

              September 8, 2010 at 8pm  (Wednesday)

              Multipurpose Room

               

              Agenda:

               

              • Review Proposals from 5 Engineering Companies for the Concrete Restoration Inspection & Contract Administration
                • Select Vendor to Recommend to the Board

                 

                ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
                BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY

                PLEASE BE ADVISED THAT TONIGHT'S REGULAR BOARD MEETING HAS BEEN POSTPONED FOR TUESDAY, SEPTEMBER 7, 2010 AT 7:00 PM

                 TUESDAY AUGUST 31, 2010
                AT 7:00 PM

                MULTI PURPOSE ROOM

                • PLEASE BE ADVISED THAT ON TUESDAY, AUGUST 31, 2010 AT 7:00 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

                 

                AGENDA:

                  • DEVELOPER LITIGATION UPDATE

                 

                ST TROPEZ OCEAN CONDOMINIUM
                ASSOCIATION INC.

                 

                ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                BOARD OF DIRECTORS MEETING
                TUESDAY, AUG 31, 2010 AT 8:00 PM.
                MULTI PURPOSE ROOM

                PLEASE BE ADVISED THAT TONIGHT'S REGULAR BOARD MEETING HAS BEEN POSTPONED FOR TUESDAY, SEPTEMBER 7, 2010 AT 8:00 PM
                   
                AGENDA

                • CALL TO ORDER

                 

                • ADOPTION OF AGENDA
                • APPROVAL OF MINUTES OF PREVIOUS BOARD MEETINGS:
                  • MAY 14
                  • MAY 24
                  • JUNE 28
                  • AUG 3

                 

                • FINANCIAL REPORT
                  • JULY 2010

                5.            MANAGER REPORT

                • STATUS REPORTS FOR COMMITTEES:
                • Building and Grounds- Chair Patricia Santangelo
                • Rules and Regulations  - Chair Carol Housen
                • In–house Reserve Study – Chair Gregory Thomas
                • Concrete Restoration – Bonnie & Gregory
                • UNFINISHED BUSINESS:
                  • Signage For CU-5
                  • St. Tropez Webpage
                  • Enforcement Process for BOD Eligibility Requirements
                  • Enhanced Communication Process
                  • Insurance claim
                  • Relocation of Reserves Accounts to Different Banks
                  • Completion of Hallways painting project
                  • Mail Room Project
                  • Storage room for front desk packages
                • NEW BUSINESS:

                 

                  • Parliamentarian
                  • Committees & Recommendations
                  • Budget Timeline
                  • Upcoming Board of Directors meeting schedule
                  • Transcription Service Contract
                  • Suspension of Common Area Use Rights and Unit Owner Voting Rights for Unit Owners Delinquent for more than 90 days. This is per the new Distressed Condominium Relief Act Amendment. Need resolution from BOD
                  • Communication via e-mail with the Board and the Manager to approve building business prior to BOD meetings
                  • Repair of Pump Room Doors
                  • Holiday Party
                  • Repair of Parapet (the "U" structure in the Roof)
                  • Security Guards at night
                  • Miami Management Concierge Department is proposing a raise for all the Front Desk Personnel
                  • Foreclosures & Liens
                • SCHEDULE NEXT BOARD MEETING

                 

                • ADJOURN

                 

                ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                BOARD OF DIRECTORS MEETING
                TUESDAY, AUGUST 31, 2010 AT 8:00 PM.
                MULTI PURPOSE ROOM

                 

                Please be advised that next Regular Board meeting has been scheduled for August 31, 2010 at 8:00 P.M. in the Multi-Purpose in the Lobby. Agenda will be posted soon

                 

                Management Office

                 

                ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,

                RULES & REGULATIONS COMMITTEE MEETING

                MEETING CHAIR PERSON: CAROL HOUSEN

                 

                IT IS IMPORTANT THAT THE UNIT OWNERS ATTEND TO THE MEETING. YOUR INPUT IS VERY IMPORTANT.
                IF YOU CANNOT ATTEND TO THE MEETING, PLEASE FEEL FREE TO SEND YOURS COMMENTS OR SUGGESTIONS TO  CAROLHOUSEN@GMAIL.COM

                 

                SATURDAY, AUGUST 21, 2010 AT 10:00 AM

                MULTI-USE ROOM

                 

                   
                            AGENDA

                1. RULES & REGULATIONS REVIEW
                2. ADJOURNMENT

                 

                 

                 

                ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                SPECIAL MEETING
                TUESDAY, AUGUST 3, 2010 AT 7:00 PM.
                MULTI PURPOSE ROOM

                 

                PLEASE BE ADVISED THAT ST. TROPEZ OCEAN CONDO ASSOCIATION WILL HOLD A SPECIAL MEETING ON TUESDAY, AUGUST 3, 10 AT 7:00 PM IN THE MULTI-USE ROOM

                 

                AGENDA

                  • CALL TO ORDER
                  • ADOPTION OF AGENDA
                  • NEW BUSINESS:
                  1. Board of Director Officers (Organizational Meeting)
                  • SCHEDULE NEXT BOARD MEETING
                  • ADJOURNMENT

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                  SPECIAL MEETING
                  MONDAY, JUNE 28, 2010 AT 7:00 PM.
                  MULTI PURPOSE ROOM

                   

                  PLEASE BE ADVISED THAT ST. TROPEZ OCEAN CONDO ASSOCIATION WILL HOLD A SPECIAL MEETING ON MONDAY, JUNE 28, 10 AT 7:00 PM IN THE MULTI-USE ROOM

                  AGENDA

                  1. CALL TO ORDER
                  2. ADOPTION OF AGENDA
                  3. BOD REACTION TO EVENTS OF MAY 24 SUGGESTIONS AND A DECIDING VOTE
                  4. RESPONSE TO THE INQUIRY FROM LYLE CHEUNG SUGGESTIONS, DISCUSSION AND A DECIDING VOTE.
                  5. ADJOURNMENT

                   

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
                  BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY

                  MONDAY MAY 24, 2010
                  AT 7:30 PM

                  MULTI PURPOSE ROOM

                  PLEASE BE ADVISED THAT ON MONDAY, MAY 24, 2010 AT 7:30 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

                  AGENDA:

                    • CALL TO ORDER
                    • ADOPTION OF AGENDA
                    • UNFINISHED BUSINESS
                      • LETTER OF COMMITMENT
                      • DEVELOPER LITIGATION STATUS
                    • ADJOURNMENT

                  SPECIAL BOARD MEETING

                  Immediately following the Executive Board meeting, the Board will hold a Special BOD meeting:
                           
                  AGENDA:

                  • Call to Order
                  • Adoption of Agenda
                  • Unfinished Business
                    • Engineer Reports for Concrete Restoration
                    • Corporation Credit Card with Banco Popular
                    • Utility Agreement with ICG
                  • Adjournment

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.

                   

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                  BOARD OF DIRECTORS MEETING
                  FRIDAY, MAY 14, 2010 AT 7:00 PM.
                  MULTI PURPOSE ROOM

                     
                  AGENDA

                  • CALL TO ORDER
                  • ADOPTION OF AGENDA

                   

                  • APPROVAL OF MINUTES OF PREVIOUS BOARD MEETINGS:
                    • MARCH 11
                    • APRIL 29
                    • MAY 4
                  • FINANCIAL REPORT
                    • FEB 2010
                    • MAR 2010

                   

                  • MANAGER’S STATUS REPORTS
                    • Utility Audits
                    • Fire Sprinkler System Repairs
                    • Expansion Joints
                    • Hallway Painting Project
                    • Concrete restoration of balconies
                    • Parking garage (Interior deck parking patch)
                  • STATUS REPORTS FOR COMMITTEES: Invitation to unit owners to join committees
                  • Building and Grounds
                  • Rules and Regulations
                  • In–house Reserve Study

                   

                  • UNFINISHED BUSINESS:

                  1) Legal

                      • Liens and Foreclosures
                      • Commitment agreement letter

                  2) Storage Units
                  3) Mail Room upgrade
                  4) 2009 Tax Filing

                  • NEW BUSINESS:
                    • Signage for CU-5
                    • St. Tropez Newsletter
                    • In-House Reserves Analysis Project
                    • Enforcement Process for BOD Eligibility Requirements
                    • Robert’s Rules. Guidelines or Rules?
                    • Enhanced Communication Process
                    • Format of the Meeting Minutes
                    • Process for Developing Meeting Agendas and Communicating Schedules.

                   

                  • SCHEDULE NEXT BOARD MEETING
                  • ADJOURN

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                  BOARD OF DIRECTORS ORGANIZATIONAL MEETING
                  TUESDAY, MAY 4, 2010 AT 7:00 PM.
                  MULTI PURPOSE ROOM

                     
                              AGENDA
                           

                  1. CALL TO ORDER
                  2. ELECTION OF OFFICERS BY THE BOARD OF DIRECTORS
                  3. SCHEDULE NEXT BOARD MEETING
                  4. ADJOURN

                   

                   

                  ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.
                  ANNUAL MEETING AND ELECTION
                  AGENDA
                  April 29, 2010


                  1. CALL TO ORDER BY PRESIDENT
                  2. CERTIFICATION OF QUORUM
                  3. APPOINTMENT OF INSPECTORS OF ELECTION
                  4. ELECTION OF DIRECTORS
                  5. PROOF OF NOTICE OF MEETING
                  6. READING OF MINUTES, IF ANY
                  7. GOOD & WELFARE
                  8. ADJOURNMENT


                  ORGANIZATIONAL MEETING
                  Immediately following the Annual Meeting, the new Board will hold its
                  organizational meeting.


                  1. CALL TO ORDER
                  2. PROOF OF NOTICE OF MEETING
                  3. CERTIFICATION OF QUORUM
                  4. ELECTION OF OFFICERS BY THE BOARD OF DIRECTORS
                  5. GOOD & WELFARE
                  6. ADJOURNMENT

                  Voting Package (see attached)

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                  BOARD OF DIRECTORS MEETING
                  WEDNESDAY, MARCH 17, 2010 AT 8:00 PM.
                  MULTI PURPOSE ROOM

                     
                              AGENDA
                           

                  1. CALL TO ORDER

                   2. WATER & SEWER BILL POTENTIAL SAVING

                  3. ADJOURN

                  FIRST NOTICE OF ANNUAL MEETING AND ELECTION OF DIRECTORS OR
                  ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION
                  AND PROCEDURE FOR QUALIFYING FOR THE BOARD

                   

                  Dear Unit Owner(s):

                  This letter shall serve as the First Notice to Owners of the Election of Directors of the Association, which will take place at the Association’s Annual Meeting to be held on Thursday, April 29, 2010 at 7:00 p.m., at the Multi-Use Room, 7330 Ocean Terrace, Miami Beach, FL 33141.
                  Sign-in will commence at 6:30 p.m.

                  The purpose of this Notice is to advise you of the date, time, and place of the Annual Meeting and Election and to inform you of the process for qualifying for the Board.

                  To qualify for a position on the Board of Directors, you must be a Unit Owner. Any Unit Owner who desires to be a candidate for a position on the Association’s Board of Directors (“Board”) must give written notice of his/her intention to seek such a position to the Board no later than forty (40) days prior to the scheduled Election.  Prior to the Annual Meeting and Election, you will receive a Second Notice with a package including a Ballot, which shall list the names and candidates.

                  Any candidates desiring to seek election to the Board of Directors of the Association must provide notice by completing the Candidate Application Form attached hereto.  The Candidate Application Form setting forth the written notice of the candidate’s desire to run shall be submitted to the Association at the following address:

                  St. Tropez Ocean Condominium Association, Inc.
                  7330 Ocean Terrace
                  Miami Beach, FL  33141

                  The Candidate Application Form must be received no later than Friday, March 19, 2010 in accordance with one of the following methods: (a) by certified mail, return receipt requested; or (b) by personal delivery; or (c) by regular U.S. mail, facsimile to 305-864-0097, telegram, or other method of delivery.  Personal delivery will only be acknowledged if the Association acknowledging delivery of the Candidate Application Form issues a receipt.

                  Although not required but highly recommended, a candidate may submit information about themselves on a one page/one sided (8-1/2” x 11”) information sheet describing his or her background, education, qualifications and any other factors deemed relevant by the candidate which information will be mailed with the Ballots.  If a candidate wishes to submit an information sheet such sheet may be returned with the Candidate Application Form no less than (35) days prior to the Meeting. In no event may the Association receive such sheet any later than Friday, March 26, 2010.  

                  Thank you for your assistance in conducting the affairs of the Association.

                                                                                         
                  THE BOARD OF DIRECTORS 
                  DATED this 25th day of February 2010.

                   

                  NOTICE OF INTENT TO BE A CANDIDATE FOR THE BOARD OF DIRECTORS OF ST. TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

                  CANDIDATE APPLICATION FORM

                  This official form is to be used by the “Candidate” for election to become a Director of St. Tropez Ocean Condominium at the Elections to be held on Thursday, April 29, 2010 at 7:00 p.m., at the Multi-Use Room, 7330 Ocean terrace, Miami Beach, FL 33141. Complete the requested information below. The Association must receive written notice of your intent to run by Friday, March 19, 2010.

                  The undersigned candidate acknowledges having read the eligibility requirements for serving on the Association’s Board of Directors set forth below and by execution of this form, represents that he or she is eligible to serve on the Board of Directors.

                  I, hereby place my name in nomination as a candidate for the Board of Directors.  I (circle one) am / am not enclosing an Information Sheet about myself.  I understand that I am responsible for the accuracy of the information contained in the Information Sheet. 

                   

                  ____________________________________                    ____________
                  Signature of Candidate                                                       Unit #

                   

                                                                                                                                        
                  Print Name                                                                           Dated

                  I (circle one) am/am not enclosing an Information Sheet about myself. This Information Sheet can be no longer 8-½ inches by 11 inches. I understand that I am responsible for the accuracy of the information contained in the Information Sheet.

                  THIS NOTICE MUST BE RETURNED TO THE ASSOCIATION NO LATER THAT MARCH 19, 2010

                  Effective October 1, 2008 Chapter 718, Florida Statutes, has been amended to provide as follows:

                  • A person who is more that ninety (90) days delinquent in the payment of his/her regular assessments to the Association is not eligible for board membership.
                  • In a condominium association of more than then (10) units, co-owners of a unit may not serve as members of the board of directors at the same time.
                  • A person who has been convicted of a felony in this state or in a United States District or Territorial Court, or who has been convicted of any offense in another jurisdiction that would be considered a felony if committed in this state, is not eligible for board membership unless such felon’s civil rights have been restored for a period of no less that 5 years as of the date on which such person seeks election to the board.
                  • St. Tropez Ocean’s by– laws requires that directors must be members of the association.

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                  BOARD OF DIRECTORS MEETING
                  THURSDAY, MARCH 11, 2010 AT 7:00 PM.
                  MULTI PURPOSE ROOM

                     
                              AGENDA
                           

                  1. CALL TO ORDER
                  2.  Rolan Colon Presentation from ECS BUSINESS SERVICES (Review our monthly fixed expenditures for prior billing errors, improvements and/or saving)
                  3. APPROVAL OF MINUTES OF JAN 28, 10 BOARD MEETINGS
                  4. FINANCIAL REPORT JAN 10
                  5. MANAGER’S REPORT
                  6. LEGAL UPDATE (LIENS AND FORECLOSURES)
                  7. OLD BUSINESS:
                    1. NEW MAINTENANCE/PORTER POSITION
                    2. FIRE SPRINKLER SYSTEM REPAIRS UPDATE
                    3. EXPANSION JOINTS
                  8. NEW BUSINESS:
                  9. Analysis of St. Tropez Reserves in house
                  10. Hallways painting project
                  11. Flood Insurance renewal

                  REPORTS FOR COMMITTEES:

                  1. Building and Grounds Committee.
                  2. Rules and Regulations Committee.

                  SCHEDULE NEXT BOARD MEETING

                  ADJOURN

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
                  BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY

                  MONDAY FEB 22, 2010
                  AT 6:00 PM

                  MULTI PURPOSE ROOM

                   

                  • PLEASE BE ADVISED THAT ON MONDAY, FEB 22, 2010 AT 6:00 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

                   

                  AGENDA:

                    • CONDO DOCUMENTS AMENDMENT STATUS
                    • DEVELOPER LITIGATION
                    • PERSONNEL MATTERS

                   

                   ST TROPEZ OCEAN CONDOMINIUM

                  ASSOCIATION INC.

                   

                  ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                  BOARD OF DIRECTORS MEETING
                  MONDAY, FEB 15, 2010 AT 10:00 AM.
                  MULTI PURPOSE ROOM

                     

                  AGENDA

                    • CALL TO ORDER
                    • INSURANCE RENEWAL
                    • ADJOURN

                     

                    ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
                    BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY

                    THURSDAY FEB 04, 2010
                    AT 6:30 PM

                    MULTI PURPOSE ROOM

                     

                    • PLEASE BE ADVISED THAT ON THURSDAY, FEB 04, 2010 AT 6:30 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

                     

                    AGENDA:

                      • PERSONNEL ISSUES

                     

                     ST TROPEZ OCEAN CONDOMINIUM
                    ASSOCIATION INC.

                     

                    ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                    BOARD OF DIRECTORS MEETING
                    THURSDAY, JAN 28, 2010 AT 7:30 PM.
                    MULTI PURPOSE ROOM

                       
                                AGENDA
                             

                    1. CALL TO ORDER
                    2. APPROVAL OF MINUTES OF NOV 23, 09 AND DEC 10.09 BOARD MEETINGS
                    3. FINANCIAL REPORT NOV 09 AND DEC 09
                    4. MANAGER’S REPORT
                    5. LEGAL UPDATE (LIENS AND FORECLOSURES)
                    6. OLD BUSINESS:
                      1. NEW MAINTENANCE/PORTER POSITION
                      2. FIRE SPRINKLER SYSTEM REPAIRS UPDATE
                      3. EXPANSION JOINTS
                      4. CONCRETE RESTORATION

                    9.     NEW BUSINESS:

                    1. AIR CONDITIONING COMPANY BILLING ISSUES
                    2. NEW A/C COMPANY GOOD AIR
                    3. HEATING SYSTEM – ESTIMATES TO INSTALL
                    4. 2010 PENDING PROJECTS – TIME LINE & APPROVAL

                    REPORTS FOR COMMITTEES:

                    1. Building and Grounds Committee.
                    2. Rules and Regulations Committee.

                    10. SCHEDULE NEXT BOARD MEETING

                    1.  ADJOURN

                     

                    ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

                    BOARD OF DIRECTORS MEETING
                    Thursday – December 10th, 2009
                     MULTI-USE ROOM – 6:30 P.M.

                    REVISED

                    Tuesday, November 24, 2009

                    Dear Unit Owner:

                    NOTICE IS HEREBY GIVEN, pursuant to the applicable provisions of the Florida Statues, the Declaration of Condominium of St. Tropez Ocean Condominium Association, Inc. (The “Condominium”), and By-Laws and Articles of Incorporation of St. Tropez Ocean Condominium Association, Inc., (the “Association”), that a meeting of the Board of Directors will be held in the Multi-Use Room (1st floor) of the Condominium located at 7330 Ocean Terrace, Miami Beach, Fl 33141 on Thursday December 10th, 2009 at 6:30 p.m. In this meeting the Board of Directors will review and approve the Budget for the calendar year 2010. The proposed Budget includes all operating expenses and reserves accounts.

                    ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION, INC.

                    BOARD OF DIRECTORS MEETING
                    Thursday – December 10th, 2009
                     MULTI-USE ROOM – 6:30 P.M.

                    AGENDA

                    CALL TO ORDER
                    ESTABLISH QUORUM
                    REVIEW AND APPROVE THE BUDGET FOR THE CALENDAR YEAR 2010
                    DEVELOPER SETTLEMENT UPDATE
                     FORECLOSURES UPDATE
                    OUR AREA NATIONAL REGISTER OF HISTORIC PLACES (NORTH SHORE HISTORIC DISTRICT)
                    ADJOURNMENT

                     

                    By order of the
                    Board of Directors
                    St. Tropez Ocean Condominium Association, Inc.

                     

                    BOARD OF DIRECTORS MEETING
                    Thursday – December 10th, 2009
                     MULTI-USE ROOM – 6:30 P.M.

                     

                    Tuesday, November 24, 2009

                    Dear Unit Owner:

                    NOTICE IS HEREBY GIVEN, pursuant to the applicable provisions of the Florida Statues, the Declaration of Condominium of St. Tropez Ocean Condominium Association, Inc. (The “Condominium”), and By-Laws and Articles of Incorporation of St. Tropez Ocean Condominium Association, Inc., (the “Association”), that a meeting of the Board of Directors will be held in the Multi-Use Room (1st floor) of the Condominium located at 7330 Ocean Terrace, Miami Beach, Fl 33141 on Thursday December 10th, 2009 at 6:30 p.m. In this meeting the Board of Directors will review and approve the Budget for the calendar year 2010. The proposed Budget includes all operating expenses and reserves accounts.

                    AGENDA

                    CALL TO ORDER
                    ESTABLISH QUORUM
                    REVIEW AND APPROVED THE BUDGET FOR THE CALENDAR YEAR 2010
                    ADJOURNMENT

                     

                    By order of the
                    Board of Directors
                    St. Tropez Ocean Condominium Association, Inc.

                     

                    ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                    BOARD OF DIRECTORS MEETING
                    MONDAY, NOV 23, 2009 AT 7:30 PM.
                    MULTI PURPOSE ROOM

                       
                                AGENDA
                             

                    1. CALL TO ORDER
                    2. APPROVAL OF MINUTES OF OCT 27, 09 BOARD MEETINGS
                    3. FINANCIAL REPORT OCT 09
                    4. MANAGER’S REPORT
                    5. FIRE SPRINKLER SYSTEM (REPAIR)
                    6.  APPROVAL OF 2010 PROPOSED BUDGET DRAFT (MAILING OUT)
                    7. BILLING QUESTIONS (ATTORNEY)
                    8. HOLIDAY PARTY (DATE & TIME)
                    9. ADJOURN

                     

                    ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.
                    BOARD OF DIRECTORS PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY

                    WEDNESDAY NOV 11, 2009
                    AT 10:00 PM

                    MULTI PURPOSE ROOM

                     PLEASE BE ADVISED THAT ON WEDNESDAY, NOV 11, 2009 AT 10:00 PM. THE BOARD WILL HOLD A PRIVATE EXECUTIVE MEETING WITH THE PROPERTY ATTORNEY THIS MEETING IS ONLY FOR MEMBERS OF THE BOARD OF DIRECTORS

                     AGENDA:

                      • DEVELOPER SETTLEMENT
                      • 2010 BUDGET

                     ST TROPEZ OCEAN CONDOMINIUM
                    ASSOCIATION INC.

                     

                    ST TROPEZ OCEAN CONDOMINIUM ASSOCIATION INC.,
                    BOARD OF DIRECTORS MEETING
                    THURSDAY, NOV 5, 2009 AT 6:30 PM.
                    MULTI PURPOSE ROOM

                                 AGENDA
                             

                    1. CALL TO ORDER
                    2. 2010 BUDGET (SALARIES)
                    3. OUTSTANDING LEGAL ISSUES (DEVELOPER, FORECLOSURES, AND AMENDMENT TO THE CONDO DOC’S STATUS)
                    4. RESTAURANT (SIGNAGE ISSUE)
                    5. ADJOURN

                    PLEASE BE ADVISED THAT THIS MEETING HAS BEEN CANCELLED UNTIL FURTHER NOTICE.
                    SORRY FOR THE INCONVENIENCE

                    MANAGEMENT OFFICE