1. First Things First :: Provide St.
Tropez Ocean Condominium Office the following information in advance:
* You should always inform us your residency status, but especially during
hurricane season (June - November) .
* Your plans for evacuation should there be a hurricane : .... do you
plan on staying or vacating? If a mandatory evacuation is ordered,
where will you go?
* Your cell phone number(s) and email address(es) .
* The name of someone who always knows your whereabouts .
* The name of someone locally that checks your home (if none, advise ‘none')
* A key to your Unit and any automobiles left in St. Tropez Ocean Condominium
garage should be available to St. Tropez Ocean Condominium office .
2. Before the Storm:
* Designate a ‘safe room' free of windows (e.g.,
a closet or inside hallway). Include sleeping bags,
pillows, and mattress to get underneath if your home
suffers structural damage.
* Stay tuned to radio, TV and Internet for weather updates and any mandatory
* Check your personal "survival kit" (see next section)
* Charge cell phone and extra batteries
* Charge camera and extra batteries
* Charge laptop and extra batteries .
* Charge portable TV and radio and extra batteries
* Have an old-style phone that does not need electricity (will work if
telephone lines still up) .
* Refill prescriptions to have a supply on hand .
* Fill up the gas tank in your car, check oil and tires .
* Have cash on hand .
Inform St. Tropez Ocean Condominium Office, friends
and family if you plan to stay or evacuate.
* Protect important papers in plastic envelopes, safes or off-site; have
duplicates in another location:
- Driver's license
- Medical information
- Proof of ownership of your home
- Insurance policies
- Pictorial and listed inventory of your property
- Listing of important contracts
* Inform St. Tropez Ocean Condominium Office, friends
and family if you plan to stay or evacuate.
3. Personal Preparedness:
Not every potential disaster situation requires evacuation. Whether you
have to evacuate or not, it is prudent to prepare for personal needs
with a properly stocked "survival kit " with the following:
* Cash and credit cards
* Four weeks supply of medications
* Written prescriptions for refills
* Special nonperishable dietary foods if needed
* Bottled water (smaller carry-around bottles and 5-7 gals. per person)
* Pillows, blankets, sleeping bag, or air mattress (blow up air mattress
* Flashlight and batteries; extra batteries!
* Portable TV, radio and batteries
* Cell phone ( TIP! even old deactivated
cell phones may be able to call ‘911'; check it out first)
* Camera (+film, batteries, memory capacity, etc.)
* Laptop computer
* Extra clothing and shoes
* Duct tape and heavy duty extension cords
* Insect repellant
* First aid kit
* Water purification tablets
* Books, quiet games, cards
* Toys for children if appropriate
* Groceries, such as:
- Bread, crackers
- Peanut butter, jelly
- Cookies, snacks
- Canned fruit
- Canned meat and fish
- Dried fruit
- Canned beverages
- Fruit drinks, water
- Plastic ware
- Paper plates and cups
- Paper towels and napkins; wet naps or baby wipes
- Plastic trash bags
- Can opener (manual)
4. Staying in Your Home:
If an evacuation is ordered, the earlier you do so, the better. Traffic
becomes heavier longer you wait. However, if circumstances are such that
remaining in your home appears safe, make note of the following:
* Clean large containers and bathtubs to store water. Use duct tape to
seal bathtub drain before filling up tub.
Figure about one gallon/day/person for cleaning and flushing toilets.
Save large plastic bottles for this purpose.
* Use your freezer to put several plastic jugs of water in it to freeze.
Set fridge and freezer settings to highest possible in case power is
lost. Open freezer door infrequently as possible to food/ice will last
if no electricity.
* If flooding is anticipated, turn off electricity at the main breaker.
Know where this is ahead of time.
* If electric power is lost, turn off the main circuit breaker and individual
breakers as well. Once power is restored, to prevent a power surge
that may damage appliances, computers and other equipment, first turn
on the main breaker and then the individual breakers.
* If using a small generator the directions must be carefully followed.
Do not run it in an enclosed space or under an eave. Exhaust and carbon
monoxide can enter your home and kill or injure everyone inside. Same
for BBQ's...do not use indoors or on balcony/lanai.
* Prepare food a few days in advance that does not require refrigeration
in case of power loss.
* Have materials on hand to soak up water that may penetrate window and
door frames, including sliders.
* High winds will drive water in and around window frames and doors.
Be prepared to deal with it.
* During the storm stay inside and away from windows. Open windows won't
equalize pressure. Interior rooms are the safest. Venturing outside
to test the wind is foolhardy. Not only can you not withstand hurricane
force winds, but also a roof tile or coconut airborne at more than
100 miles per hour is a lethal missile. Stay inside!
* Keep tuned to weather advisories on your battery powered radio or TV.
Do not venture out until an all clear is given. Remember, if the eye
of a hurricane passes directly overhead, the wind may cease and the
sun may shine briefly before the hurricane resumes with enormous and
* Help each other as the good neighbors that we are.
Mandatory Evacuation means just that. If you don't leave , no one is
going to their lives to come and rescue you. When the National Weather
Service announces you are in the predicted path of a Category 3, 4 or
5 hurricane, you should consider evacuation mandatory, preferably at
least 48 hours before the storm's arrival. Think out well in advance
where you would go in case of evacuation. Issues to be considered in
making this decision include the following:
* Check evacuation routes on the Dade County Emergency Management Web
Site or www.nbc-2.com .
* The earlier one evacuates the better. The roads become jammed, with
traffic at a total halt, and the crush is greatest just as the storm
* Stay safe close to home or inland from the water. Seek out friends
or family in such locations to help in the selection of a suitable
site. Do not go farther than necessary but get away from the water.
Efforts to flee north may be impossible with clogged highways.
* Travel should be in the daylight if at all possible and well in advance
to beat the crush. Consider air travel away from the Florida area.
* Take your ‘survival kit' items such as those listed above.
* Empty the refrigerator and freezer
* Take important documents:
- Driver's license
- Insurance policies
- Property inventory
- Proof of property ownership
* Lock up Unit before departing be sure to take your front door key
* REMEMBER: Alcoholic beverages, illegal drugs and
weapons are prohibited within emergency public shelters.
Pets may not be allowed in emergency shelters for
health and space reasons. Contact the local humane
society for information on local animal shelters.
* Note that particular areas may have restricted re-entry to prevent
injury and looting. Re-entry may only be allowed if an individual can
prove ownership and identity.
6. People That Need Special Care:
The Dade County Division of Public Safety maintains
a program through its Office of Emergency Management
to provide special assistance to disabled individuals
during an evacuation. Information and registration
are available by calling 305-513-7700. Registration
on a seasonal basis is required. Registration must
be well in advance of hurricane season to ensure
a spot at a Special Needs Shelter.
7. Pet Survival:
Before the season begins:
* Prepare a pet disaster kit: medicines, food and water, litter and boxes
for cats, can opener for food.
* Have a resource that lists motels/hotels on your route that allow pets.
Books are available through AAA or local bookstores and http://www.floridapets.net .
* Make sure all your pets have current vaccinations. County license and
rabies tags should be on collars. Keep their immunization records,
medical and special needs lists and current pictures (with you in the
pictures) on hand. Store the information in water-resistant containers.
Make two sets of the information, one to accompany you and one to fasten
to their carriers.
* Make sure that each pet has an appropriately sized carrier. Carrier
should be big enough for your pet to stand up and turn around in. Airline-approved
carriers tend to work best as they are more impact-resistant than crates.
* Each pet and each carrier should have proper identification. For your
pets, microchips, license and rabies tags, and separate IDs on the
collar should be used. Barrel IDs are appropriate IDs. A last minute,
effective, form of ID is to write all pertinent information on a strip
of paper, seal the paper strip between two pieces of clear tape, and
make a loop of the ID so the collar can slip through it.
* The barrel ID or emergency ID should contain the pet owner's name,
address, and phone number, an out-of-state contact, a list of medications,
and a list of any special needs.
* Leave pets home only as a last resort – never leave them tied up. Post
a ‘pet alert' notice on your door indicating how many animals are inside.
Put them in a room without windows but with ventilation, leaving a 3-day
supply of food and water. Be sure pet is wearing its collar.
8. A Few Words about Tornadoes:
Hurricanes are the focus of this Disaster Preparedness
Plan since they generally affect the widest areas
and the most people. Further, there is generally
enough advance warning to do something to protect
person and property. However, tornadoes are more
localized phenomena than hurricanes. A tornado is
the most violent of nature's storms and may produce
winds exceeding 200 miles per hour. If the National
Weather Service issues a tornado watch, it means
conditions are right for a tornado. Keep tuned to
local radio or television for further bulletins.
Move or secure loose objects that are outdoors. Plan
what to do if there is an actual tornado warning
* A poor place to be in a tornado is in a motor vehicle. Stop your vehicle
and seek shelter elsewhere. Do not try to outrun the tornado in your
car. A roadside ditch or ground depression may provide some protection
if a better shelter is not immediately available.
* Inside your home, go to the innermost hallway on the ground floor or
into an interior bathroom where the plumbing will help to hold the
* Do not open windows in an attempt to "equalize pressure" if
a tornado is approaching. If a tornado gets close enough for a pressure
drop to occur, the damage has already been done.
* Note: Tornadoes may be associated with hurricanes. They are usually
located in right front quadrant of storms. On the bright side, SW Florida
tornadoes are generally of less intensity than the Midwest .
9. Protection of Physical Property
A. Common Elements:
The Association staff will oversee securing of common elements as noted
below. Volunteers may be recruited in case of a tropical storm warning
or hurricane warning. Coordinate the following precautionary measures
with the St. Tropez Ocean Condominium Manager:
* Note: Tornadoes may be associated with hurricanes
for heavy rains
- Turn off gas supply to heater and barbecues
- Place furniture and equipment in restrooms or chained together
- Turn off electrical circuits
- Lock doors
* Water systems
- Turn off power to irrigation systems
- Clear storm gutters, canal weir gates (The Landings' responsibility)
and inlets of obstructions
- Remove loose landscaping materials
* Put lightweight trash containers in enclosed areas
* Be sure the resting elevators are on the top floor not the lobby (Note:
If the building is on generator power, only the service elevator is
operational; the demand will be heavy, so plan and keep to essential
- The St. Tropez Ocean Condominium manager and maintenance supervisor
will, when possible, coordinate post-storm inspections and needed repairs
of common elements and mechanical systems. The Manager will communicate
with members of the Board, government officials, consultants, contractors
and insurance adjusters as soon as practicable.
The Manager and other staff off ice number is (305) 864-2030 and will
strive to facilitate communication with members. However.... In
the event the St. Tropez Ocean Condominium office is not able to operate
or communicate because of phone lines down or other damage or inaccessibility,
St. Tropez Ocean Condominium security may be contacted during such times
at 305-864-3700. Whether to the St. Tropez Ocean Condominium office or
Security, please limit calls during the first 24 hours following a storm
to allow personnel to assess damage and take immediate actions to secure
B. Personal Property:
It is never too early to take preventive measures to protect and secure
property from wind and water damage. Well-designed and installed hurricane
shutters are probably the best protection
IMPORTANT! If you plan to be absent for more than
48 hours during the hurricane season, unsecured objects
on porches, patios and lanais (e.g., chairs, tables,
lamps, potted plants, wall decorations, bicycles,
etc.) must be placed inside to prevent damage caused
by them becoming flying objects. You are responsible
for any damage!
* Inventory the contents of your home and document
the inventory with photographs or video.
* Keep copies of important records and documents stored in a safe location
such as a bank safe deposit box and copied to you computer hard drive.
* Once a tropical storm forms insurance carriers prohibit changes to
* Be sure to ask your insurance agent about Loss Assessment Coverage.
10. Carrying out the Plan during a Storm
- Completing preparations before hurricane season is by far
the most prudent approach. When the storm is imminent it is a poor time
to begin emergency preparations.
- Once prepared and informed, you will be better able to cope with unexpected
- A few reminders about things to do and not to do:
* Pull out all electrical plugs if there is any danger of flooding/water
* If you remain in your home, avoid windows and doors
* Forget hurricane parties and keep a clear head. Remaining alert is
critical in life-threatening situations.
* If you evacuate, do so early and in daylight hours. Try to avoid major
* Be calm and help those around you.
* Do not go outside until advisories are issued that the storm has passed.
Do not be fooled by the temporary calm that occurs when the storm's
eye passes directly overhead.
* Identify a window or door away from the direction of the wind to use
as an emergency exit if necessary.
* When you do go outside, be very careful of downed power lines. Although
some power cables are underground, there are places where power lines
are above ground. Be particularly careful about puddles and fallen
trees. A live wire may be concealed beneath them.
* Walk outside cautiously after the storm has passed. Poisonous snakes
and insects may infest our area.
* If you have telephone service, including cell coverage, limit use as
much as possible and to emergencies only.
* Use of your car may be very hazardous because of fallen trees and power
lines. Bridge structures may be weakened by washouts.
* Do not use tap water for drinking until you know it is safe. Use emergency
supplies you have set aside or boil water before drinking.
* Be extremely cautious about use of an open flame and the hazard of
fire. Water pressure may be low and the area may be inaccessible to
* Barbeques must not be used inside or within 10 feet of any building
because of the risk of fire and carbon monoxide accumulation.
* A refrigerator will remain cool only for a few hours after a power
loss so be cautious about spoiled food. Freezers may keep food for
several days if not opened.
* If power is lost, turn circuit breakers off until power is restored.
Then turn main on first.
11. Communication with members of the Association:
Everyone must realize communication will be restricted. Management and
those addressing the situation will not have time or ability to respond
to phone calls from each member. E-mail has proven to be invaluable.
It can provide communication with hundreds of people immediately in
a timely manner. Written reports, requests and information can be provided
by mail but can be out of date even before it is received. It is understood
owners will be concerned about their individual Unit, but the, but
the focus of management must be concentrated on the larger overall
welfare of the association and building structure.
Please feel free to contact the Property Manager
Ileana Lopez at 786-402-1844
If someone is still on site, we will arrange for a central notice location;
probably the mail box area. We will put a sign at the level ‘A' entrance
to building indicating where all messages can be left and read. This
will likely be the bulletin board area on level ‘B'. As usual, only the
Manager or Board should post ‘official notices' in the Association section
of the bulletin board area. Residents can leave messages for those that
may be looking for them and vice-versa on the appropriate section of
the bulletin boards. Be sure to provide accurate information since rumors
can spread rapidly and create unnecessary panic or worry.
12. The Role of FEMA:
In the aftermath of a federally declared disaster, FEMA's Individuals
and Households Program (IHP) provides assistance to people in the United
States or its territories whose property has been damaged or destroyed,
and whose losses are not covered by insurance. In order to be considered
for any form of IHP assistance, the affected home must be the primary
residence, the home must be located within the declared disaster area,
and the applicant must be a United States citizen, a non-citizen national,
or a qualified alien. To apply for assistance, individual residents within
a designated federal disaster area must call FEMA's Registration Intake
line at 1-800-621-3362.
Individual residents of homeowner and condominium associations are eligible
to apply for assistance under our Individual Assistance (IA) program,
which provides individuals and families with the financial resources
they need to make minimal repairs to their primary residences or to obtain
safe temporary housing while extensive damages to their homes are repaired.
IA also allows for the replacement of essential personal property.
FEMA's Public Assistance Program provides assistance to State and local
governments, as well as certain private non-profit organizations (PNP),
with their response to and recovery from Federal disasters. Privately
owned associations, such as condominium associations, are not eligible
to apply for assistance under this program for damages to their common
13. Miami Beach Municipal Parking Garages will Open for Residential Parking
The City will open al its municipal parking garages
for residential parking free of charge, as available,
during a state of emergency. However, the elevators
will not be operational. For more information, call
the Parking Department at 305-673-7505
14. Evacuation Pick-up Sites to Red Cross Shelters
for Miami Residents
The City of Miami Beach will begin evacuation procedures
as soon as there is an evacuation order from the
state and county. If you have not made prior arrangements
to stay somewhere off of the island, the City urges
residents to go to one of the twenty-one (21) evacuation
pick-up sites to Red Cross hurricane shelters. Miami
Dade Transit buses will provide free transportation
to the mainland shelters. Remember that no pets will
be allowed to go to the shelters. Take with you a
blanket, pillow and an overnight bag with essential
personal items such as prescription drugs.
These sites are not Hurricane Shelters, only
Miami Beach MTA bus pick-up locations to Shelter
North Beach area:
Sherry Frontenac Hotel, 6565 Collins Avenue
Collins Avenue & 65 Street
Collins Avenue & 76 Street
Collins Avenue & 81 Street
Normandy Pool, 7030 Trouville Esplanade 71 Street & Rue
North Shore Park , 72 Street & Byron Avenue
79 Street & Hawthorne
Biscayne Elementary 800-77 Street
St. Joseph 's School, 8625 Byron Avenue
North Bay Village Synagogue, N Treasure Drive & Hispanola
15 . Emergency Information Numbers
AMERICAN RED CROSS (305) 644-1200
ANIMAL SERVICES: (305) 232-1100
Dade County Humane Society: (305) 696-0800
CITY OF MIAMI BEACH
City of Miami Beach - Answer Center : answer center:
Dade County City Hall (305) 673-7000
Dade County : (305) 468-5900/305-468-5402
EMERGENCY MEDICAL SERVICES:
Miami Beach Fire Department: 911 OR Non-Emergency (305) 673-7123
Miami Dade Police: 911 OR Non-Emergency (305) 673-7900
HOPE HOSPICE: (800) 835-1673
Miami Heart Institute: (305) 672-1111
Mount Sinai Medical Center : (305) 674-2121
South Shore Hospital (305) 672-2100
Elder Affairs: (800) 963-5337
Federal Emergency Management Admin. (FEMA): (800) 621-3362
Florida Hurricane Hot Line: (800) 342-3557
National Weather Service: (813) 645-2323
Missing Persons: (866) 438-4630 [must be missing 72 hours]
Comcast Cable: (800) COMCAST [266-2278]
Florida Power & Light (FPL): (800) 4OUTAGE [468-8243]
Dade Utilities: (239) 332-6855
Dade County Electric Co-Op: (239) 995-2121
Sprint: Repair (800) 788-3600 OR (800) 339-1811
City Gas: (305) 693-4311
People's Gas: (305) 305-940-0139
For Additional Information visit www.miamibeachfl.gov or
call 305-604-city/voice to request material in accessible
format, sign language interpreter or information on access for persons